Secretarial/Administrative Assistant

• The church secretary is the pastors secretary. As such, the secretary does typing, filing, copying, etc., as needed.

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• Receptionist

a. Telephone - present positive, warm image; screen calls.

b. Appointments - receives and reminds staff of appointments.

c. Drop-ins - screens according to schedule of pastor and staff and of need.

• Pick up local supplies as needed. Pick up mail daily.

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• Responsible for issuing of purchase orders, keeping tickets or invoices for verification of expenses.
• Issuing of checks for church expenses and payroll. Contacting designated persons for signing.
• Posting and balancing of ledger and checkbook.
• Schedules on the Church Calendar and provides information on upcoming events in advance through a monthly calendar sent to all members and the weekly worship bulletin. Accurate time, place, department or class or ones responsible for event should be recorded along with a phone number for each reference in case questions arise.
• Supplying all necessary information for the upcoming weeks schedule, and any insert information or special promotion will be supplied by the secretary.
• Any mail out material, assisting other staff members with their information correspondence, providing information or calling or mailing any information that our church leadership need (time permitting).
• Maintain church membership roles.