Executive Assistant

The Company Seaport Entertainment Group is a premier entertainment & hospitality company that owns and operates a unique collection of assets positioned at the intersection of entertainment and real estate. Seaport Entertainment Group’s focus is to deliver unparalleled customer experiences through a combination of restaurant, live entertainment, sports, retail and hospitality offerings integrated into one-of-a-kind real estate. Our assets include the Seaport neighborhood in Lower Manhattan and the Las Vegas Aviators® Triple-A Minor League Baseball team and Las Vegas Ballpark, as well as the company's ownership stake in Jean-Georges Restaurants and its interest in the air rights above the Fashion Show Mall, which may be used to create a new casino and hotel on the Las Vegas Strip.

About The Role:

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the CEO, CFO, CAO and SVP of Hospitality, and their respective teams. This role is critical in ensuring the smooth operation of these departments by managing calendars, scheduling meetings, handling expenses, and overseeing various operational tasks.

What You Will Do

Calendar & Scheduling:

• Manage and maintain calendars for the CEO, CFO, CAO and SVP of Hospitality, ensuring efficient scheduling and minimal conflicts.
• Schedule appointments, meetings, conference calls, and travel arrangements, prioritizing based on urgency and importance.
• Anticipate scheduling needs and proactively block time for focused work or strategic planning.
• Communicate effectively with internal and external contacts to confirm appointments and manage changes.

Expense Management:

• Process expense reports for the CEO, CFO, CAO and SVP of Hospitality in a timely and accurate manner.
• Maintain expense tracking tools and ensure compliance with company policies.
• Reconcile expense accounts and resolve any discrepancies.

Operational Support:

• Prepare presentations, agendas, and other meeting materials for the executives and their teams.
• Draft and proofread correspondence, including emails, letters, and reports, as needed.
• Manage travel arrangements, including booking flights, hotels, and transportation.
• Maintain filing systems (physical or electronic), as needed.
• Order and manage office supplies.
• Anticipate the needs of the executives and proactively address them.

Communication & Collaboration:

• Manage email communication for the executives, prioritizing and responding to inquiries when necessary.
• Liaise with internal and external stakeholders on behalf of the executives.
• Maintain a professional and confidential demeanor at all times.
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About You:

• Bachelor's degree in Business Administration or a related field (preferred).
• Minimum 3-5 years of experience as an Executive Assistant or similar administrative role.
• Proven ability to manage multiple tasks simultaneously and prioritize effectively.
• Excellent organizational, communication, and interpersonal skills.
• Strong attention to detail and ability to maintain accuracy in all tasks.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with expense management software (a plus).
• Ability to work independently and take initiative.
• Discretion and ability to maintain confidentiality.

Compensation range: $95,000 – $110,000 per year

OUR BENEFITS

Taking care of our people is at the heart of everything we do and we’re committed to supporting our team with benefits that promote well-being, balance, and growth. From health and wellness to professional development and unique perks, our benefits are designed to help you thrive. Benefits may vary based on employment type and status and may include:

• Medical, dental & vision coverage
• 401(k) with company match contributions
• Life insurance coverage
• Generous paid time off policy
• Free family meal
• 50% employee discount at our businesses
• A robust employee referral bonus program

GROWTH OPPORTUNITIES

To us, your career is more than a job - its a journey. Whether you’re just starting your career or looking to take the next step, you’ll have access to diverse experiences within restaurants, entertainment, sports, retail, and hospitality to gain exposure across different industries and roles. Our goal is to promote from within, offering mentorship, collaboration, resources and clear paths to advancement as you build valuable skills. In our culture, growth isn’t just encouraged - it’s expected, and we’re here to support you every step of the way.

NOTICE TO THIRD PARTY AGENCIES

Please note that The Seaport Corporation does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, SEG will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Seaport explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Seaport Corporation.

This job description is not meant to be an “all-inclusive” list of the duties and responsibilities of this job. Other related duties and responsibilities may be assigned. The Seaport Corporation reserves the right to change or modify job duties as necessary based on business necessity.