Senior Administrative Assistant

Schechter Reed is recruiting an Administrative Assistant for our client, a financial services and real estate firm, to support its acquisitions team. The role reports to the Office Manager and is about 70% acquisitions team support, 20% leadership support, and 10% office operations. The right candidate is organized, proactive, detail-oriented, and eager to learn the business.

Location: Northern Virginia (in office four days a week, remote on Fridays)

Responsibilities

• Manage the acquisitions team calendar, track workload updates, and attend team meetings
• Run industry events, including registrations, sponsorships, marketing materials, budgets, and reservations
• Distribute and track Letters of Intent and maintain records in Salesforce
• Compile weekly, monthly, and quarterly reports
• Develop and update marketing and presentation content, maintain website content and team bios, and post to the company's LinkedIn account while tracking engagement
• Support leadership with travel, calendars, expense reconciliation, subscriptions and memberships, meeting tracking, and board and investment committee materials
• Back up office operations, including visitors, calls, deliveries, mail, and supplies, and provide notary services as needed
• Assist with recruiting, onboarding, and training sessions, and maintain resource libraries and corporate templates

Qualifications

Required:

• 5+ years of administrative support experience
• Strong organizational, written, and verbal communication skills
• Attention to detail and the ability to manage multiple tasks
• Proficiency in Microsoft Office (Word, PowerPoint, Outlook, OneNote, Excel)
• Ability to create charts and ad hoc reports

Preferred:

• Executive support experience
• Salesforce and web publishing experience

To apply, use the Apply button on this posting.