Grants Manager

Position Summary At Stony Brook Medicine, the Grants Manager supports the Director of Strategic Engagement in the administration, coordination, and oversight of sponsored funding and community-focused grant initiatives at Stony Brook Medicine. This position plays a key role in managing the lifecycle of grants - from proposal development through award management and reporting - while also supporting outreach efforts that strengthen partnerships with community organizations, public health agencies, and funding partners. The Grants Manager also serves as a liaison among faculty, administrative staff, finance teams, and external collaborators to ensure compliance with institutional, sponsor, and regulatory requirements.

Duties include the following, but are not limited to:

Grants Administration

• Assist the Director of Strategic Engagement in overseeing pre-award and post-award grant activities across departments.
• Assist in the development, review, and submission of grant proposals to federal, state, foundation, and industry sponsors.
• Ensure grant applications comply with sponsor guidelines, institutional policies, and regulatory requirements.
• Monitor grant timelines, deliverables, and reporting deadlines.
• Support preparation of progress reports, renewal applications, and closeout documentation.
• Maintain grant records and tracking systems for proposals, awards, and reporting requirements.
• Collaborate with finance and compliance teams to monitor budgets, expenditures, and financial reporting. Strategic and Administrative Support
• Provide operational support to the Director of Strategic Engagement, including preparing reports, presentations, and analyses of funding trends.
• Assist in developing policies, workflows, and best practices for grants management across the institution.
• Coordinate internal communications related to funding opportunities, deadlines, and grant policies.
• Support institutional initiatives to increase grant funding and success rates. Community Outreach and Partnerships
• Assist in coordinating community-engaged grant initiatives and partnerships with local organizations, public health agencies, and nonprofit groups.
• Support outreach activities that connect academic research with community health needs.
• Help organize community meetings, stakeholder engagement sessions, and outreach events related to grant-funded programs.
• Contribute to reports and communications highlighting the impact of community-based research and programs. Collaboration and Training
• Serve as a resource to faculty and staff on grant preparation processes and sponsor requirements.
• Provide guidance and training to faculty and administrative staff on grants management procedures.
• Facilitate communication between grant leads, institutional offices, and external funding agencies.

Qualifications

Required

• Bachelor’s degree in public health, health administration, research administration, business administration, or a related field.
• 3–5 years of experience in grants management, research administration, or sponsored programs.
• Experience supporting grant proposal preparation and post-award administration.
• Knowledge of federal, NYS/NYSDOH, and foundation funding mechanisms.
• Strong organizational, project management, and analytical skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple deadlines and work collaboratively in a complex academic environment. Preferred
• Master’s degree in public health (MPH), health administration (MHA), public administration (MPA), or related field.
• Experience in an academic medical center, university, or research institution.
• Familiarity with NYS/NYSDOH, local and federal grants (e.g., HRSA, CDC).
• Experience with community-engaged research or public health outreach initiatives. Key Competencies
• Grant lifecycle management
• Regulatory and sponsor compliance
• Stakeholder engagement and collaboration
• Strategic thinking and problem solving
• Project management and organization
• Community engagement and partnership development, particularly in the Long Island region. Special Notes: Resume/CV should be included with the online application.

Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

• Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions maybe subject to changes in pass days and shifts as necessary.
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
• This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements:

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4 panel drug screen*
• Meet Regulatory Requirements for pre employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

*The hiring department will be responsible for any fee incurred for examination.

Anticipated Pay Range:

The salary range for this position is listed below. This range reflects Stony Brook University Hospital’s good faith and reasonable estimate of potential compensation at the time of posting.

The final offer will be determined based on the candidate’s verified years of relevant, comparable experience. Please note that misrepresentation or inflation of experience may result in disqualification from the hiring process or termination of employment if hired.

Some positions may also include annual supplemental pay, such as:

• Location Pay: for UUP, CSEA, and PEF full-time positions
• Shift Differentials: Additional pay for evening, night, or other supplemental shifts (e.g., inconvenience pay, geographic pay, or other applicable differentials)

At Stony Brook University Hospital, your compensation extends beyond your paycheck. We offer comprehensive benefits including generous leave, health insurance, and participation in the state pension system that contribute significantly to your overall total rewards package.

Stony Brook Medicine integrates and elevates all of Stony Brook University’s health-related initiatives: education, research and patient care. It includes our Health Sciences schools - Medicine, Dental, Health Professions, Nursing and Social Welfare - a Program in Public Health, as well as Stony Brook University Hospital, Stony Brook Children’s Hospital, Stony Brook Southampton Hospital, Stony Brook Eastern Long Island Hospital, Long Island State Veterans Home, and more than 200 community-based healthcare settings throughout Suffolk County.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

Stony Brook University is committed to providing equal employment opportunities to all applicants, including individuals with disabilities. If you require a reasonable accommodation to participate in the application, interview, or hiring process, please request one by contacting oea_ada@stonybrook.edu. We will consider accommodation requests in compliance with applicable law. This process is separate from and does not require any voluntary self-identification of disability status. Please include the position title and position number (if known) in your message.

In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here. Visit our WHY WORK HERE page to learn about the total rewards we offer.

Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.