Campus Programs and Special Events Specialist

Who We Are We, the Division of Student Affairs, are a student-focused organization that aims to empower student success and support personal development. We act daily to create, enhance, and sustain a culture of respect and inclusion in the workplace, focusing on equity and justice in its many forms, including racial, social, and environmental justice. We intentionally and relentlessly pursue excellence through introspection, vulnerability, empathy, compassion, learning, and courage. We value our internal and external partnerships as vital drivers of the ambitious goals we pursue. We celebrate and take pride in the following:

• Named one of the “Most Promising Places to Work in Student Affairs” by Diverse Magazine.
• Serving a highly diverse student body (click here for more information).
• Leading the way as the #1 ranked institution in the AAU and #3 of all colleges and universities nationally in fostering our students' social mobility.
• Awarded multiple distinctions including philanthropic awards and research grants in experiential learning and career development, voter engagement, student engagement, health and wellness practices, and quality of residential life.

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Required Qualifications (as evidenced by an attached resume):

Bachelor’s degree (foreign equivalent or higher). Two (2) years of full-time experience with small and large-scale event management. Experience with event logistics. Experience with Microsoft Office Suite and/or Google Applications. Experience working with a diverse population.

Preferred Qualifications:

Master's degree (foreign equivalent or higher) in Higher Education or related field. Experience working in a higher education setting. Supervisory experience (supervision of students may be considered). Experience with risk management. Experience with purchasing. Experience with event management software or registration platforms. Experience with assessments to support event design and planning.

Brief Description of Duties:

The Campus Programs and Special Events Specialist is a newly created position within the Division of Student Affairs that supports campus-wide student programming and special events, with a focus on identified and priority student populations. Reporting to the Associate Director of Campus Programs and Special Events within the Office of Student Life, the Specialist assists with planning, coordinating, and implementing programs across the West, East, and Southampton campuses. The Specialist supports student engagement and retention efforts through cross-divisional collaboration, program coordination, and student-centered practices. The successful candidate will demonstrate strong organizational, administrative, and interpersonal skills; the ability to manage multiple priorities; and a commitment to collaboration, innovation, equity, and student success. This position requires the flexibility to work evenings and weekends to support campus programs and special events. Special Events and Campus Programs

• Assist with the planning and execution of key annual events, initiatives, and traditions in Student Life, including but not limited to the Shirley Strum Kenny Arts Festival, Earthstock, Winterfest, and Homecoming.
• Support the Associate Director with the creation of new small, medium, and large-scale traditions and events hosted by the Office of Student Life.
• Support existing collaborations and assist with developing programs to create an educationally rich environment that serves as a platform for students' growth and learning. Collaborate with Student Engagement and Activities, Student Community Development and Diversity, Intercultural and Community Engagement to expand evening and weekend programming designed to increase student participation and enrich the student experience.
• Support the Associate Director in collaborating with student clubs and organizations, administrative, and academic departments to create unique experiences that draw upon the interests of students (e.g., Geek Week, Stony Brook Night Market, SB After Dark, ongoing Link Up/Friendmaking Events, etc.)
• Assist the Associate Director and partner with key Student Life colleagues with gathering student feedback through focus groups and identifying opportunities to enhance the student experience.
• Collaborate with the Orientation and Transitions Programs, Student Community Development, and the Student Engagement and Activities teams to support and execute New Seawolves Welcome Week events in the fall and spring to enhance the student experience.

Administration and Supervision

• Supervise undergraduate and graduate hourly student assistants, including recruitment, selection, hiring, training, evaluation, time reporting/tracking, and performance review.
• Assist with monitoring program budgets, tracking expenditures, and coordinating with vendors on contracts and purchasing, ensuring effective, efficient spending and identifying opportunities for partnerships and sponsorships.
• Assist with tracking and managing inventory for events and programs.
• Plan, assign, and review student assistant work to ensure objectives are met.

Family Events and Engagement

• In collaboration with the Family Services team, assist with planning family orientation activities, coordinating schedules and agendas, arranging speakers and presentations, and organizing campus tours.
• Assist with developing and coordinating educational and social family engagement opportunities throughout the academic year, including Family Weekend, Siblings Weekend, New Family Member BBQ, Homecoming, Visit Days, and Giving Day, to strengthen family connections to Stony Brook.

Professional Development and Committee Involvement

• Participate in opportunities that promote learning, growth, and development (i.e., classes, training, committees, webinars).
• Contribute to the Division of Student Affairs and Stony Brook University by attending and/or supporting events, activities, and programs sponsored by areas within and outside your department/unit (i.e., campus-wide traditions, events, programs).
• Other duties or projects as assigned as appropriate to rank and departmental mission.
• Evening and weekend work will be required at times.

Special Notes:

This is a full-time appointment. FLSA Non Exempt position, eligible for the overtime provisions of the FLSA.

Salary: $61,000-$63,000 + $4,150 Location Pay = $65,150-$67,150 Total Compensation In addition to the employee's base salary, this position is eligible for $4,150 UUP annual location pay, paid biweekly.

Essential Position: This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such may be required to report to work/remain at work even if classes are canceled, and the campus is working on limited operations in an emergency.

For this position, we are unable to sponsor candidates for work visas.

Resume/CV and cover letter should be included with the online application.

Stony Brook University is committed to excellence in the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status, and all other protected classes under federal or state laws.

Stony Brook University is dedicated to providing equal employment opportunities to all applicants, including individuals with disabilities. If you require a reasonable accommodation to participate in the application, interview, or hiring process, please request one by contacting oea_ada@stonybrook.edu. We will consider accommodation requests in compliance with applicable laws. This process is independent and does not require any voluntary self-identification of disability status. Please include the position title and position number (if known) in your message.

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