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PC
AVP Information Security
PROVIDENT CREDIT UNION
Redwood City, CA
- $155,000 to $202,000 USD / year
The AVP, Information Security leads PCU’s enterprise information security program, reporting to the Chief Information Security Officer. This role assists with the building and development…
Added 2 mins ago
Asset/Move Coordinator I (Relocation Project Coordinator)
DVJ Consulting Engineers
Los Angeles, CA
Support the Furniture/Equipment/Relocation Project Management Services with emphasis in FF&E selection, procurement coordination and purchasing for all such areas as identified by the…
Added 2 mins ago
AD
Recovery Planner
AC Disaster Consulting
Centennial, CO · Denver, CO
- $35 to $40 USD / hour
…including the Recovery Chief, State Recovery Task Force (SRTF) Manager, Individual Assistance (IA) Officer, and Public Assistance (PA) Officer, to support disaster recovery planning and…
Added 4 mins ago
PS
Tech Distribution Design Supervisor
Public Service Co. of Colorado
Fort Collins, CO · Boulder, CO · Greeley, CO
- $84,900 to $120,566.66 USD / year
…and gas distribution facilities. Anticipates and positions project teams to meet near-term and future needs. Support attainment of corporate and business unit goals and…
Added 4 mins ago
SC
Grants Manager
Storey, County of (NV)
Virginia City, NV
- $39.42 USD / hour
Manage grant project timelines, work-plans, milestone tracking, deliverable schedules, and reporting requirements.
Added 5 mins ago
Safety Specialist II
BCOMM Constructors, LLC
San Antonio, TX
* OSHA 30-hour certification required; additional certifications (e.g., CSP, CHST, ASP) are a strong plus · * Must live within the San Antonio, TX area
Added 5 mins ago
PS
Treasury Systems Analyst
Primoris Services Corporation
Irvine, CA
- $96,000 to $153,000 USD / year
Project management or business process improvement experience.
Added 5 mins ago
BESS/PV Site Quality Manager (Big Island)
Primoris Renewable Energy
AR
Primoris Renewable Energy is seeking a Site Quality Manager – PV & BESS to support site-specific quality assurance and operational excellence initiatives across our utility-scale…
Added 5 mins ago
QHSE Technician (Hollis Creek)
Primoris Renewable Energy
LA
…firm representative, contact the Primoris Talent Acquisition Manager directly for consideration. Primoris or its subsidiaries will not be responsible for any fees arising from the use of…
Added 5 mins ago
Assistant Project Manager
Suffolk
Las Vegas, NV
Candidate must possess Suffolk’s Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring
Added 5 mins ago
Sr. Manager, Social Media & PR
Jakks Pacific Inc
Santa Monica, CA
…experienced, energetic, self-starter for the role of Senior Manager, Social Media & PR to join our Consumer Marketing team at our headquarters in Santa Monica,…
Added 6 mins ago
DO
Unit Chief
Department of Toxic Substances Control
CA
- $10,854 to $13,493 USD / month
As of July 1st, 2026, the position is office-centered, and employees will be expected to report to the office at least four days per week
Added 6 mins ago
DO
Personnel Program Manager
Department of Human Resources
CA
- $9,572 to $10,867 USD / month
Employees are currently required to work in-person at least four (4) days per week in alignment with Executive Order N-22-25
Added 6 mins ago
T
Director, Integrated Solutions Manager
TIAA
Charlotte, NC · 3965 Dallas Parkway Frisco, TX
- $92,400 to $137,000 USD / year
The Senior Integrated Solutions Manager is responsible for engaging the Investment & Advisory Center (IAC) Consultants and leaders to maximize client and business success through Client…
Added 7 mins ago
L
Coordinator, Program Support (Part-Time, Temp)
Lee
Remote, United States
- $25.91 to $38.3 USD / hour
- Part-time
The Coordinator, Program Support is part of the Policy & Advocacy team reporting to the Vice President, Policy & Advocacy. This role serves as an operational anchor for fellowships,…
Added 8 mins ago
Project Associate (2nd Shift)
Align Communications
MI
Working closely with the lead Project Manager and daytime team, this person will serve as Align’s onsite point of contact during the second shift. The role requires someone who is…
Added 8 mins ago
CO
Assistant Director of General Services
City of Portsmouth
Portsmouth, VA
- $90,393.55 to $116,370.6 USD / year
Assists with the development of proposals and reports as requested by City Manager and City Council and presents recommendations to City Management, City Council and to other groups.…
Added 9 mins ago
NB
Project Manager, Security Operations
Ntiva Branding
Mc Lean, VA
- $80,000 to $110,000 USD / year
The Project Manager, Security Operations is a newly created role, and it is the first dedicated project management position within Ntiva’s Security Operations team. You will be the primary…
Added 10 mins ago
Production Planner
PRC-DeSoto International, Inc.
United States
…aerospace environment. Reporting directly to the Coating Planning Manager, you'll work on-site and contribute to the planning and organization of a variety of tasks that are crucial to the…
Added 9 mins ago
HR Project Manager
Propio
Overland Park, KS
The HR Project Manager will lead and execute People Team projects, support the HR integration of acquired companies, and develop reports that help People leaders understand workforce trends…
Added 12 mins ago
Supervisor Gas Control (Anchorage)
ENSTAR Natural Gas Company
Anchorage, AK
Under the direction of the Senior Manager Pipelines, supports the Engineering Department with long and short term resource and strategy planning, project development, cost-benefit analysis,…
Added 12 mins ago
MEP Design Phase Manager I
Mortenson
Minneapolis, MN · MN
Mortenson is currently seeking an experienced MEP Design Phase Manager who will be responsible for providing overall management direction and expertise for design phase activities for one…
Added 12 mins ago
Senior Cost Manager / Quantity Surveyor - Data Center Construction
Turner & Townsend
Tysons Corner, VA
Our capabilities include program, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.
Added 12 mins ago
Senior Cost Manager / Quantity Surveyor - Data Center Construction
Turner & Townsend
Reston, VA
Our capabilities include program, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.
Added 12 mins ago
Senior Cost Manager / Quantity Surveyor - Data Center Construction
Turner & Townsend
Arlington, VA
Our capabilities include program, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.

Closed listing

SBHU

Administrative Coordinator

Stony Brook, NY, United States

This opening has closed.

The original listing is kept below for reference.

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Job details

Closing date: Nov 24, 2026
Posting language: English
Posted: Nov 10, 2026

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Original job description

Archived listing. The details below describe a past opening.

Required Qualifications (as evidenced by an attached resume):

Bachelor's degree (foreign equivalent or higher). Two (2) full time years of professional related experience. Experience providing administrative support, including calendar management, coordinating schedules, travel, meetings, and logistics for internal and external stakeholders. Experience managing projects or programs/events from planning through implementation. Experience working collaboratively with diverse internal and external stakeholders. Proficiency with Microsoft Office Suite and/or Google Workspace

Preferred Qualifications:

Master's degree (foreign equivalent or higher). Experience managing programs in a university, research institution, nonprofit, or similar organization. Experience with program evaluation to include participant assessment, data collection and management.

Brief Description of Duties:

The position provides administrative support and project management for leadership in the Alan Alda Center for Communicating Science. The incumbent will provide high-level administrative support, including managing the calendar, travel, meetings, and correspondence. This position also provides central coordination and supports logistical operations for Center programs, meetings, and convenings. The project manager is responsible for tracking, curating, and synthesizing program and participant data; creating and maintaining databases for the Alda Center and affiliated SBU partners; and collaborating across units to drive continuous improvement and meet success metrics. The successful candidate will be highly organized, proactive, resourceful, comfortable managing multiple priorities in a dynamic environment, and able to take ownership of complex projects from conception through completion. The position requires excellent judgment, discretion, attention to detail, and the ability to anticipate needs and follow through independently. The incumbent will interact regularly with the Center’s leadership, faculty and staff, University administrators, donors, external partners, speakers, vendors, and other stakeholders.

Duties:

Executive Administrative Support:

Provide comprehensive administrative support for leadership, including calendar management, coordination of meetings and appointments, preparing correspondence, documents, agendas, meeting materials, coordinating domestic and international travel itineraries, processing travel-related documentation and reimbursements, maintaining files and records, monitoring requests and deadlines, and serving as a professional point of contact for stakeholders. Handle confidential information with appropriate discretion. Anticipate scheduling and logistical needs and proactively identify and address potential conflicts or issues.

Program and Project Management:

Oversee the day-to-day project management of major Center initiatives and programs. Develop and maintain project plans, timelines, milestones, deliverables, and tracking systems; coordinate work across Center faculty, staff, and external partners; monitor progress and identify risks or potential delays; follow up on action items; and ensure program components are completed on schedule and aligned with established objectives.
Develop processes and systems that support effective implementation, documentation, and continuous improvement of major programs.

Program Administrative Support:

Provide administrative support for the successful operation of Center programs, meetings, workshops, retreats, conferences, and other activities.
Prepare and organize materials, maintain program files, records, and information, and provide on-site administrative support when needed.
Work collaboratively with other Alda Center program leads and staff to ensure successful program outcomes.

Database and Information Administration:

Coordinate systems to collect, organize, and analyze program information, participant feedback, and evaluation data.
Maintain program alumni records and dashboards; coordinate assessment activities with Center leadership and faculty; identify opportunities for program improvement; and prepare reports, summaries, presentations, and other materials documenting program activities, outcomes, and impact.
Support the development of evidence and materials for funders, University partners, and other stakeholders.

Perform other duties or special projects as assigned

Special Notes:

The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.

For this position, we are unable to sponsor candidates for work visas.

Resume/CV and cover letter should be included with the online application.

Stony Brook University is committed to excellence in the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status, and all other protected classes under federal or state laws.

Stony Brook University is dedicated to providing equal employment opportunities to all applicants, including individuals with disabilities. If you require a reasonable accommodation to participate in the application, interview, or hiring process, please request one by contacting oea_ada@stonybrook.edu. We will consider accommodation requests in compliance with applicable laws. This process is independent and does not require any voluntary self-identification of disability status. Please include the position title and position number (if known) in your message

In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here.

Visit our WHY WORK HERE page to learn about the total rewards we offer.

SUNY Research Foundation: A Great Place to Work.

The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

About employer

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Skills

Administrative support
Logistics
Microsoft Office
Google Workspace
Research
Participant observation
Project management
Leadership
Process improvement
Attention to detail
Documentation
Scheduling
Presentation skills
Statistics

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Jobs in the United States