MP Project Administrator

Reports to: Vice President of Major Projects

Position Summary:

85% - Administrative Assistant: Provide daily administrative duties for the Major Projects team. This position monitors records and filing, types up documentation, and schedules and coordinates meetings.

15% - Sales Support: Provides sales support to the Major Projects team.

Essential Duties and Responsibilities:

Administrative Assistant:

• Schedule and organize meetings, travel, conferences, and department activities.
• Utilize computer software such as Microsoft Office Suite, CRM, ERP.
• Work in Sales Database to post for reports.
• Maintain and manage filing system.
• Acts as liaison to other departments and outside agencies.
• Acts as liaison to accounting department. Process accounting documentation as required.
• Handles confidential information.
• Works independently and within a team on projects.
• Assist with other clerical duties.
• Creates and edits PowerPoint presentations.
• Perform other duties as assigned.

Sales Support:

• Interface with branch to ensure cohesion in projects.
• Assist with marketing projects and to meet deadlines.
• Prepares quotes, contracts and RFP/RFI responses for potential customers.
• Maintains all quote documentation with accurate pricing and configurations.
• Maintains all sales demonstration tools and applications.
• Maintains up-to-date awareness of company activities, industry trends and government regulations.
• Perform other duties as assigned.

Supervisory Responsibilities:

No formal supervisory role.

Education and Experience Requirements:

• This position requires an Associate Degree and 1+ year of administrative assistant experience or high school diploma and 3+ years of administrative assistant experience.
• Sales experience
• Degree in business preferred but not required.
• Technical Capacity
• Shown ability to collaborate with other team members to accomplish tasks.
• Thoroughness and detail oriented.

Required Skills/Competencies:

• Self-Driven
• Strong Time Management Skills
• Proficiency in MS Office Suite
• Technical Capacity.
• Customer/Client Focus.
• Personal Effectiveness/Credibility.
• Strong Written and Verbal Communication
• Excellent Problem-Solving Skills
• Strong Interpersonal Communications Skills

Physical/Mental Demands:

Position requires a high degree of concentration to manage frequent interruptions while meeting strict deadlines. Position is largely sedentary; however, some filing is required. The ability to lift files, open filing cabinets and bend, sit or stand is necessary. Occasional driving is required.