Administrative Assistant - Facility Operations

Sanford Health, the largest rural health system in the United States, is dedicated to transforming the health care experience and providing access to world-class health care in America’s heartland.

Work Shift:

8 Hours - Day Shifts (United States of America)

Scheduled Weekly Hours:

40

Compensation:

Salary Range: $16.00 - $25.50

Union Position:

No

Department Details Monday-Friday work. No weekends or holidays. This position operated off a 2 week rotation of 5 different job duties. Very fast paced office Responsible for employee badging to include security access. Phone duty all incoming calls into the department-dispatch make work order. Submitting invoicing and PO's. Tracking and tagging for equipment for asset tracking.

Summary Providing administrative support and coordination of activities for specific teams of people. May include but not limited to answering telephone, taking messages and answering routine questions.

Job Description

Job Summary The Facilities Health Care Administrative Assistant provides comprehensive administrative and operational support to healthcare facilities and maintenance departments, ensuring a secure, efficient, and compliant care environment. This role supports daily facilities operations through coordination of staff access credentials, communication systems, purchasing processes, and service requests while maintaining accurate documentation and regulatory readiness. The position plays a key role in supporting patient safety and organizational efficiency by managing staff identification badges, door access permissions, facilities call center operations, and the processing of orders and invoices. The Facilities Health Care Administrative Assistant collaborates closely with facilities leadership, security, clinical departments, vendors, and contractors to ensure uninterrupted healthcare services and compliance with healthcare regulations.

Key Responsibilities

• Administers staff identification badges, including printing, activation, replacement, and record maintenance
• Manages door and security access requests, ensuring appropriate permissions are assigned, updated, and removed in accordance with policy
• Maintains and supports the facilities call center, including logging requests, prioritizing work orders, routing calls, and tracking resolutions
• Coordinates maintenance and service requests, supporting preventive maintenance schedules and emergency response communication

Qualifications

High school diploma or equivalent preferred.

Applicable experience preferred.

Based on facility needs, may require a valid driver’s license and maintain a good driving record.

Sanford is an EEO/AA Employer M/F/Disability/Vet.

If you are an individual with a disability and would like to request an accommodation for help with your online application, please call 1-877-949-5678 or send an email to talent@sanfordhealth.org.