ITE Data Coordinator

Overview

The salary range for this position is $23.00 - $25.00 per hour and is non-negotiable.

The unit is the Institute for Transformative Education (ITE) in the School of Teacher Education, College of Education. The ITE provides low-income and first-generation high school and undergraduate students education opportunities that build skills and motivation to attend and be successful in a postsecondary program of education. The ITE projects operate under a complex regulatory environment and require thorough recordkeeping and data management activities to meet the agreed-upon assurances for each grant and maintain general integrity of the ITE data assets.

Under direct supervision of the Compliance and Evaluation Specialist, The TRIO Data Coordinator collects, cleans, and analyzes student and program data for the ITE programs funded through federal TRIO grants (Upward Bound, Talent Search, and Student Support Services - Teacher Preparation). The TRIO Data Coordinator provides support to the ITE TRIO programs to better assure adherence to U.S. Department of Education guidelines and prepare data for Annual Performance Reports (APRs). The TRIO Data Coordinator provides the support necessary to ensure operational policies and procedures designed by the Compliance and Evaluation Specialist around data management are carried out consistently across the projects. Additionally, the TRIO Data Coordinator carries out the quality assurance duties needed for maintaining programmatic data and documentation.

Responsibilities

Key Responsibilities (95%)

• Provide data entry and cleaning support to Upward Bound, Student Support Services, and Talent Search administrative staff
• Build and maintain databases and tracking systems to record participant eligibility, tutoring, counseling, and retention services
• Identify data inconsistencies, resolve discrepancies, and ensure strict confidentiality of student records under FERPA and institutional policies
• Assist in preparing the APR, as well as assemble data used to inform need assessments, program audits, and documentation reviews
• Assist in activities used to track student progress and post-program outcomes
• Run analyses of student success metrics, such as GPA and graduation, to determine data quality, error patterns, and project performance
• Liaise with project staff to determine fidelity to data integrity tools and procedures, according to mandated regulations and commonly adopted standard practices
• Provide technical assistance to TRIO advisors and staff on data collection standards and data privacy rules.

Other Duties as Assigned (5%)

Qualifications

MINIMUM EDUCATION

• High school diploma or equivalent

MINIMUM EXPERIENCE

• 4-years of progressively responsible experience in an office or administrative environment

QUALIFICATIONS AND SPECIAL SKILLS

• One to three years of quantitative and qualitative data analysis experience
• Ability to apply independent judgment, discretion, and initiative to address problems and develop solutions
• Thorough written and oral communication skills with a solid foundation in grammar, spelling, and punctuation
• Ability to perform basic statistics, such as calculate ratios and percentages, and make simple projections
• Competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions
• Experience working in teams, coordinating projects across separate units, and demonstrating strong interpersonal skills
• General knowledge of administrative conventions
• Contextual knowledge necessary for interpreting applicable regulations and guidelines as they relate to federal, state, higher education, and public school settings
• Ability to use and quickly learn new office support technology systems and software packages
• Knowledge of data collection platforms and database structures
• Sensitivity to confidentiality of personal data

PREFERRED QUALIFICATIONS AND SPECIAL SKILLS

• Bachelor’s degree in data analysis, statistics, mathematics, information technology, education, business administration, or a related field
• Knowledge of and experience with low-income and first-generation populations

ADDITIONAL APPLICANT INFORMATION

• Candidate must reside in California and live within a commutable distance from SDSU at time of hire.
• Job offer is contingent upon satisfactory clearance based on background check results (including a criminal record check).
• San Diego State University Research Foundation is an equal opportunity employer. Consistent with California law and federal civil rights laws, SDSU Research Foundation provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin or any other categories protected by federal or state law.
• Employment decisions are based on an individual’s qualifications as they relate to the job under consideration. Our commitment to equal opportunity means ensuring that every employee has equal access to resources and support.
• SDSU Research Foundation complies with Titles VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), and other applicable state and federal anti-discrimination laws including grant or contract terms and conditions related to funded program activities. Further the SDSU Research Foundation maintains a Nondiscrimination Policy that prohibits discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of unlawful discrimination, harassment, and retaliation in all programs, policies, and practices.
• SDSU Research Foundation makes all employment decisions including, but not limited to, applicant screening, hiring, promotion, demotion, compensation, benefits, disciplinary actions, and terminations on the basis of merit.