Archived listing. The details below describe a past opening.
Job Description
THIS POSITION IS CATEGORICALLY FUNDED. EMPLOYMENT IS CONTINGENT ON CONTINUED FUNDING.
*Please note that the full salary range for the position can be found here: Classified Effective 2024-07-01 Board Approved 2026-04-09.xlsx(Download PDF reader) The salary listed on posting is reflective of anticipated starting salary.
SUMMARY DESCRIPTION
Plans, coordinates, and implements development activities including coordination of alumni membership drives, contributions, publications, special events, and computer data input.
SUPERVISION RECEIVED AND EXERCISED
Receives limited direction from appropriate supervisor; refers only unusual decisions to supervisor. May provide technical and functional direction to assigned student workers.
REPRESENTATIVE DUTIES
The following duties are typical for this classification.
- Coordinates and participates in the daily operational functions of the Foundation office.
- Coordinates all development-related activities and events from inception to completion, including Foundation board committee meetings.
- Facilitates Foundation Board communication; responds to inquiries from alumni, faculty, staff and the general public.
- Assists with department campaigns to increase annual financial contributions through direct mail, and special events.
- Creates, prepares, and maintains a variety of documentation; obtains signatures as needed; files necessary compliance documentation with appropriate agency as required.
- Composes and edits a variety of correspondence including fundraising letters, event letters, welcome and thank you acknowledgements, event and program information, mailing inserts and tax donation letters and forms.
- Coordinates and schedules production of marketing communications materials for fundraising including ordering, printing, and delivery of materials, tracking inventory, and mailing production.
- Coordinates volunteer activities and volunteer involvement.
- Maintains donor data including gift processing, tracking activities in donor files, donor research, developing prospect and invitation lists, prepares and provides reports as requested.
- Participates in professional group meetings; provides appropriate information within area of responsibility.
- Incorporates changes as assigned in the field of advancement, development, and fundraising.
- Assists with donor identification, cultivation and stewardship in scholarship review and award process; ensures that awards match donor’s intent.
- Assists with proposals and grant applications; maintains records and oversees reporting as needed.
- Assists with the administration of Foundation and grant funded programs in accordance with Foundation bylaws, policies, and procedures, District and College policies and procedures, and state and federal requirements; assists in foundation audits as necessary.
- Assists in the development, administration, and analysis of the Foundation’s budget; assists in the forecasting of funds needed for staffing, equipment, materials, and supplies.
- Monitors and processes expenditures and adjustments for Foundation funding, including grants, endowments, scholarships, department, program, and other funds; reviews documentation and funding requests for accuracy.
- Coordinates the preparation of board agenda items and supporting documents; ensures board items are forwarded within District timelines and legal requirements and guidelines; researches and resolves discrepancies as necessary.
- Develops and maintains department social media accounts and website; refers issues to technology services.
- Performs other duties related to the primary job duties.
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
CORE COMPETENCIES:
Analyzing and Interpreting Data
- Apply sorting, coding and categorizing rules
- Analyze data
- Read reports
- Draw meaning and conclusions from quantitative and/or qualitative data
Customer Focus
- Attending to the needs and expectations of customer
- Seeks information about the immediate and longer term needs of the customer
- Anticipates what the customer may want or expect in a product or service
- Works across organizational boundaries to meet customer needs **
Reading Comprehension
- Understanding and using written information
- Knows the meaning of printed words; comprehend the literal meaning of text
- Make interpretations, applications, deductions, inferences, extrapolations from written information **
Professional and Technical Expertise
- Applying technical subject matter to the job **
- Knows the rudimentary concepts of performing the essential technical operations
Critical Thinking
- Analytically and logically evaluates information to resolve problems
- Follow guide, SOP or other step by step procedures for locating the source of a problem and fixing it
- May detect ambiguous, incomplete, or conflicting information or instructions**
Attention to Detail
- Focusing on the details of work content
- Shows care and thoroughness in adhering to process and procedures that assure quality
- Applies knowledge and skill in recognizing and evaluating details of work**
- Applies skilled final touches on products
Using Technology
- Working with electronic hardware and software applications
- Using basic features and functions of software and hardware
- Experiments and finds novel uses for standard features and functions **
- Adds, improves, modifies, or develops features and functionality**
Team Work/Involving Others
- Collaborating with others to achieve shared goals
- Engages others for suggestions and ideas
Writing
- Communicating effectively in writing
- Using correct writing mechanics including spelling, vocabulary, grammar, syntax, punctuation, capitalization, sentence structure
- Logically orders and structures ideas and progression of thought
Adaptability
- Responding positively to change and modifying behavior as the situation requires**
- Accept and adjust to changes and the unfamiliar
Innovation
- Imagining and devising new and better ways of doing things**
- Fix what is broken; find solutions and fixes with resources at hand
- Finds new approaches to performing familiar tasks
- Create and invent new ideas; envision the unexpected, unexplored, untried**
Listening
- Comprehend and verbal instructions and orally presented information
- Recalls or retrieves key points in a conversation
- Listen actively by rephrasing others’ input cogently and accurately**
Valuing Diversity
- Shows acceptance of individual differences
- Welcomes input and inclusion of others who may be different from oneself
- Shows understanding and empathy for the challenges of groups seeking inclusion or dealing with perceived discrimination
**Lead, Advanced or Senior Level Positions
Qualifications
Education/Training:
- An Associate’s degree or the equivalent of sixty (60) semester units with major coursework in business administration or a related field from an accredited university.
Required Experience:
- Four (4) years of experience in a customer service focused environment involving a high level of interpersonal public contact.
Preferred Experience:
- Bachelor’s degree from an accredited college or university with major coursework preferably in business administration or a related field.
- Fundraising or development experience with a Foundation, nonprofit, or grant-based program.
- Experience in the California Community College environment.
Desired Qualifications:
- 5 years’ experience building professional relationships with donors, alumni, community partners, students, and campus stakeholders.
- 5 years of data entry and donor data management, including maintaining records, and processing/tracking gifts or other donations.
- 3-5 years’ experience developing and creating effective donor correspondence, fundraising appeals, acknowledgments, event communications, scholarship stories, press materials, and other advancement-focused content.
- At least 5 years’ experience in project management that includes managing multiple projects, deadlines, vendors, events, communications, board needs, and donor activities simultaneously while maintaining strong attention to detail.
- 3-5 years’ experience working with Alumni & Community Engagement that develops meaningful engagement opportunities for alumni, volunteers, businesses, and/or community partners.
License and Certification:
- Possession of a valid driver’s license.
Physical Demands and Working Environment The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office setting; occasionally travel from site to site; and extended periods of time viewing computer monitor. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to occasionally lift, carry, push, and/or pull light to moderate amounts of weight up to 25 pounds; occasionally lift, carry, push, and/or pull heavier amounts of weight with or without assistance; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment. Hearing: Hear in the normal audio range with or without correction. Employment Requirements The person selected for hire will be required to complete the following pre-employment requirements:
- Submit to and successfully pass DOJ live scan/fingerprinting. Cost of live-scan services to be borne by candidate.
- Sealed official transcript(s) in envelope from institution or electronic copies emailed directly from institution (for positions with higher education requirement)
- Tuberculosis (TB) risk assessment
- Other pre-employment requirements may be required depending on the position (i.e. certifications or licenses; see job posting qualifications section for details).
Successful completion of all pre-employment requirements is mandatory to be eligible for employment. These requirements are in accordance with the San Bernardino Community College District’s Administrative Procedures and Board Policies.
FORECASTED RECRUITMENT TIMELINE
Internal HR Screening:
11/2-11/6
Testing:
11/9-11/20
1st Level Interviews:
11/30-12/4
2nd Level Interviews:
12/7-12/11
Board Date:
12/11/26
Projected Hire Date:
1/4/2026
Benefits
You have medical, dental and vision plans from which to choose coverage. You may cover yourself, spouse or domestic partner and eligible children. Coverage is effective on the first of the calendar month following your date of hire.
HEALTH CARE
Medical Benefits- You may choose between seven medical plans:
- Anthem Blue Cross PPO Gold - Copay Only (offered at no cost)
- Anthem Blue Cross CA Care Classic HMO (offered at no cost)
- Anthem Blue Cross CA Care Premier HMO
- Anthem Blue Cross PPO 100A
- Anthem Blue Cross PPO 90C
- Kaiser Permanente $15 HMO
- Kaiser Permanente $30 HMO
Dental Benefits– You may choose between two dental plans:
- DeltaCare USA HMO (offered at no cost)
- Delta Dental PPO.
Vision Benefits – Vision coverage is provided through EyeMed (offered at no cost)
CASH IN LIEU BENEFITThe district offers a taxable $250 monthly stipend to a benefits eligible employee who waives medical coverage under SBCCD's group plan because that employee has other group coverage (e.g., a spouse's plan, parents' plan, or other employer's plan).
LIFE INSURANCE Term Life and Accidental, Death & Dismemberment (AD&D) Insurance – The district provides a $50,000 basic term life insurance policy and $50,000 of basic accidental death and dismemberment (AD&D) policy. The district pays the full cost of this coverage. Coverage is automatic and effective on the first of the month after your date of hire. Employees are also provided opportunity to enroll in optional term life and AD&D policies for themselves as well as spouse/domestic partner and children.
VOLUNTARY BENEFIT PLANS
The district partners with American Fidelity to administer the district's voluntary benefit plans which include:
- Disability insurance
- Cancer insurance
- Accident insurance
- Flexible spending accounts
PRE-TAX RETIREMENT SAVINGS PLAN – As a district employee, you have two voluntary retirement savings plans available to you, which allow you to invest pre-tax dollars to supplement your CalPERS Retirement Plan benefit. They are a 403(b) plan or 457(b) plan.
You may participate in one or both of the plans. Each is governed by a different section of the IRS Code resulting in different rules and provisions. SchoolsFirst Federal Credit Union is the districts third party administrators for all retirement savings plans.
RETIREMENT PLANSCalPERS Retirement Plan – The California Public Employees Retirement System (CalPERS) is a defined benefit retirement plan that provides lifetime benefits based on members' years of service, age, and final compensation. Full-time employees in non-academic positions appointed for at least six months, or part-time employees working at least 50% and appointed for at least one year, are automatically enrolled in the CalPERS retirement plan. Depending on hire and/or membership date, employees are placed in one of two membership categories: Classic or PEPRA. For more information on CalPERS: www.calpers.ca.gov
Classic Membership Retirement Formula Employee Contribution % CalPERS member prior to 1/1/13 2% at age 55 7% of base bay
PEPRA Membership CalPERS member on or after 1/1/13 2% at age 62 7% of base pay CalSTRS Retirement Plan – The California State Teachers Retirement System (CalSTRS) is a defined benefit retirement plan that provides lifetime benefits based on a member's years of service, age and final compensation. Full-time employees appointed to academic positions are automatically enrolled in the CalSTRS retirement plan. Depending on hire and/or membership date, employees are placed in one of two membership categories.
Retirement Formula Employee Contribution % CalSTRS member prior to 1/1/13 2% at age 60 10.25% of base bay CalSTRS member on or after 1/1/13 2% at age 62 10.205% of base pay