Warehouse and Receiving Manager

Warehouse / Receiving Manager Job Description

Job Title

Warehouse and Receiving Manager

Position Summary

The Warehouse and Receiving Manager is responsible for planning, directing, and overseeing all warehouse and receiving operations. This position ensures the accurate receipt, storage, inventory control, distribution, and shipment of materials, equipment, and supplies while maintaining a safe, organized, and efficient warehouse environment. The Warehouse and Receiving Manager works closely with procurement, project management, operations, vendors, and transportation providers to support business and project requirements.

Essential Duties and Responsibilities

Receiving Operations

Manage all incoming materials, equipment, and deliveries.

Verify shipments against purchase orders, packing slips, and receiving documents.

Coordinate inspections of incoming materials for quality, quantity, and damage.

Resolve discrepancies involving shortages, overages, damaged deliveries, or incorrect shipments.

Ensure timely processing and documentation of received materials.

Warehouse Management

Direct daily warehouse operations, including storage, material handling, staging, and shipping activities.

Maintain an organized warehouse layout that maximizes safety, efficiency, and space utilization.

Ensure materials are properly labeled, tracked, and stored.

Implement and maintain warehouse procedures and best practices.

Inventory Control

Maintain accurate inventory records and material tracking systems.

Conduct cycle counts, inventory audits, and annual physical inventory counts.

Monitor inventory levels and coordinate replenishment activities.

Investigate and resolve inventory variances and discrepancies.

Team Leadership

Supervise warehouse personnel, receiving clerks, material coordinators, and forklift operators.

Recruit, train, mentor, and evaluate warehouse staff.

Establish work schedules and assign daily responsibilities.

Promote teamwork, accountability, and continuous improvement.

Safety and Compliance

Enforce company safety policies and OSHA regulations.

Conduct regular warehouse safety inspections and training.

Ensure proper operation and inspection of forklifts and material handling equipment.

Maintain compliance with company quality control and environmental requirements.

Materials Coordination

Coordinate material deliveries to job sites, fabrication facilities, and operational departments.

Work with procurement personnel to ensure timely receipt of critical materials.

Support project schedules by ensuring materials are available when required.

Manage vendor relationships regarding shipments and material issues.

Reporting and Performance Management

Identify opportunities for cost savings and process improvements.

Support internal and external audits.

Qualifications

Minimum 5 years of warehouse or inventory management experience.

Minimum 3 years of supervisory or management experience.

Experience in construction, industrial, manufacturing, fabrication, or EPC environments preferred.

Required Skills

Strong inventory control and warehouse management knowledge.

Ability to read purchase orders, shipping documents, and receiving records.

Proficient with Microsoft Office Suite, particularly Excel.

Strong leadership and organizational skills.

Excellent communication and problem-solving abilities.

Ability to prioritize multiple tasks in a fast-paced environment.

Knowledge of forklift operations and warehouse safety practices.

Physical Requirements

Ability to lift and carry up to 50 pounds occasionally.

Ability to stand, walk, bend, and climb throughout the workday.

Ability to work in warehouse, outdoor, and industrial environments.

Performance Expectations

Maintain inventory accuracy of 98% or greater.

Achieve on-time receiving and material distribution goals.

Ensure compliance with safety standards and procedures.

Minimize material losses and inventory discrepancies.

Support project and operational schedules through efficient warehouse operations.

Reporting Structure

Reports To: Procurement Manager and Operations Manager

Supervises: Receiving Clerks, Material Coordinators, Warehouse Technicians, Inventory Specialists, and Forklift Operators

Preferred Industry Experience

Experience in:

Industrial Construction

Pipeline Construction

EPC Projects

Oil & Gas Facilities

Fabrication Shops

Manufacturing Operations

This version is tailored for industrial construction and EPC organizations where receiving, inventory control, and material management directly support project execution and field operations.