Administrative Assistant

Administrative Assistant (526)

Requisition ID 526 - Posted - ES-EP Emergency Management - Carlsbad, NM, US - SWB - Administrative

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Overview

Be part of the nation’s only repository for the disposal of nuclear waste known as Transuranic (TRU) waste.

Salado Isolation Mining Contractors, LLC (SIMCO), managing and operating contractor of the Waste Isolation Pilot Plant (WIPP) is currently seeking a qualified individual to serve as an Administrative Assistant and join our team located in Carlsbad, New Mexico.

Responsibilities

The Emergency Management Administrative Assistant provides critical administrative, logistical, and operational support to the Emergency Management department, directly sustaining program readiness, regulatory compliance, and emergency response capabilities. This role balances daily business operations with active operational involvement in emergency preparedness programs, drills, exercises, and emergency activations.

Key Responsibilities

• Operational and Administrative Support:
• Coordinate travel logistics, including preparing travel authorizations and expense reports in compliance with applicable travel policies.
• Facilitate departmental procurement processes, monitor purchase requisitions, reconcile invoices, and maintain office and field-readiness supply inventories.
• Maintain departmental records management systems in accordance with compliance schedules, ensuring audit-readiness and information security.
• Oversee departmental accountable property, equipment custody records, and annual property control inventories.
• Readiness, Training and Compliance:
• Track, log, and report mandatory staff training, qualification matrices, and required reading assignments to ensure 100% compliance across EM personnel.
• Maintain, audit, and routinely update emergency contact rosters and communication directories.
• Emergency Preparedness & Response Operations:
• Serve as Office Warden or Chief Office Warden, leading facility evacuation coordination and accountability procedures.
• Participate as an exercise controller or support staff member during scheduled emergency management drills and exercises.
• Serve as a designated member of the Emergency Response Organization (ERO) Reception Center team during emergency facility activations, drills, or actual incidents.
• Travel to the WIPP Site as required to support on-site drills or exercises, training, assessments, and operational reviews.

In our high-consequence, fast-paced operational environment, mission success relies on team members who take active ownership of their duties. The successful candidate demonstrates proactive problem-solving by anticipating administrative bottlenecks, identifying operational readiness gaps before they escalate, and following tasks through to complete resolution. We value an individual who approaches evolving regulatory standards, new technological tools, and changing operational tempos with adaptability, resilience, and a dedication to continuous personal and professional development.

Minimum Requirements

These requirements must be met to be considered for this posting. Uploaded resumes and completed applications are the means of determination. Applicants are encouraged to provide a cover letter that addresses each of the minimum requirements and as many of the desired skills as applicable to their expertise.

Education and Experience

• Associate’s degree with two (2) years of administrative experience, or
• High School Diploma or Equivalency with four (4) years of administrative experience is required.
• Strong proficiency in Microsoft Office / standard office software (Word, Excel, PowerPoint, and databases).
• Exceptional written and verbal communication skills with the ability to maintain composure, clarity, and professionalism.
• Strong collaborative judgement with demonstrated ability to interface effectively with technical, operational, and management personnel.
• Willingness and ability to travel to the WIPP Site for operational exercises, training, and emergency assignments.
• Must be 18 years of age.
• Must be authorized to work and remain in the United States without SIMCO visa sponsorship now or in the future.
• Must be able to obtain a Department of Energy badge for access to the WIPP Site (even if teleworking, must still be able to comply with security requirements to obtain a badge).
• Non-U.S. citizens from countries identified by the Department of Energy as posing heightened security concerns - including sensitive countries, state sponsors of terrorism, countries of risk, and other designated countries –are subject to additional security requirements that limit site access.

Preferred Requirements

• Prior experience supporting emergency management, environmental safety, industrial operations, or government/contractor facilities.
• Familiarity with Incident Command System (ICS) fundamentals or emergency operations support roles.

Salary Range

$54,686 to $93,011 per year. Non-exempt grade level(s) 24-26. The specific salary offered to a candidate will be influenced by a variety of factors, particularly the candidate’s relevant experience and education.

What We Offer

• Medical, dental and vision insurance:
• Coverage on date of hire
• Surgical concierge service
• EAP services including wellness plans, estate planning, financial counseling and more
• Modern work arrangements to include 4-day workweeks (four 10-hour days)*
• Relocation assistance*
• Shuttle commuter service from the local areas
• Paid time off (PTO) and paid holidays
• Tuition reimbursement program
• On-site fitness center and other wellness support including some public gym membership reductions
• Company paid short term disability
• Company paid life insurance (1x annual salary)
• Pension plan that provides monthly annuity after retirement and 401(k) with .50 matching up to 6%
• Voluntary benefits of:
• Accident, Critical Illness, and Hospital Indemnity
• Long-term disability program
• Health and Flexible savings accounts
• Life and accidental death and dismemberment insurance

*These benefits vary by position.

Equal Opportunity

Equal employment opportunity, including veterans and individuals with disabilities.

If you are an applicant with a disability who requires a reasonable accommodation to complete any part of the application process or are limited in the ability - or unable to use - the online application system and need an alternative method for applying, you may contact (575) 234-8490 or email wipprecruiting@wipp.doe.gov for assistance. Upon receipt of this information, we will respond to you promptly to obtain more information about your request.

Reviews, and tests for the absence of any illegal drug as defined in 10 CFR 707.4, will be conducted by SIMCO and a background investigation by the Federal government may be required to obtain an access authorization prior to employment, and subsequent reinvestigations may be required.

Posting Duration: This posting will be open for application submissions for a minimum of seven (7) calendar days, including the posting date. SIMCO reserves the right to extend the posting date at any time.

EOE including Disability/Protected Veterans. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.