Accounting Assistant

Position Title: Accounting Assistant

Reports To: Accounting & Finance Manager

Primary Function: Provide support in all activities of the Business Office, including but not limited to, Accounting and Student Account functions.

Qualifications:

Education: Minimum of an Associate degree in Accounting. Bachelor’s degree in Accounting or related field preferred.

Experience: 2-4 years of experience in a professional office environment with demonstrated competence in basic accounting. Experience with Ellucian Colleague a plus.

Essential Duties:

• Prepare month-end journal entries to record internal charges for shared service expenses.
• Assist the Accounting & Finance Manager with preparation of the Archabbey and Seminary budget and forecast.
• Month-end reconciliations to include College and Archabbey bank statements, restricted funds and donor holding accounts, and other reconciliations as assigned.
• Assist the Accounting and Finance Manager in the preparation and distribution of grant reports and other reporting requirements.to ensure regulatory compliance.
• Support the Student Accounts Manager with reporting and additional projects as assigned.
• Participate in the monthly account analysis to ensure accurate recording of general ledger transactions; tracking actual to budget spending; and identifying material account variances.
• Assist with the preparation of purchase orders for Management approval based on submitted departmental requisitions.
• Compose routine correspondence, forms, and documents with accuracy.
• Enter journal vouchers.
• Assist with information gathering for external auditors.

Other Duties:

• Knowledge of accounting principles and policies.
• Strong analytical and problem-solving skills.
• Utilize independent judgement while staying in compliance with GAAP.
• Excellent written and verbal communication skills.
• Ability to handle sensitive and/or confidential documents and information.
• Detail oriented with strong organizational and documentation skills.
• Proficient computer skills and knowledge, including accounting software and Microsoft applications.
• Ability to prioritize work to balance multiple tasks and deadlines.
• Performs various other office functions such as sorting, filing, and retrieving files or documents.
• Other duties as assigned by the Accounting and Finance Manager, Director of Financial Operations, Assistant Vice President, or Vice President.

Job Requirements:

• Knowledge of general office practices and procedures.
• Ability to multi-task and handle interruptions.
• Perform occasional overtime due to deadlines.

All positions require the incumbent to be able to fully embrace the unique mission and identity of the College as a Catholic, Benedictine liberal arts and sciences institution. Saint Vincent College is committed to diversity and encourages applicants from all qualified candidates. Saint Vincent College is committed to building a diversified and competent population of faculty and staff, and encourages applications from women and minorities. Saint Vincent is an equal opportunity employer.

PLEASE NOTE: Background checks will be performed on all new hires. Employment is conditional upon satisfactory background checks and clearances.