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Support Engineer
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SAIC

Executive Administrative Officer

Chantilly, VA, United States

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Job details

Apply by: Nov 30, 2027
Experience: 3 years of relevant administrative experience supporting Military/IC/Government Civilian Leadership.
Posting language: English
Posted: Nov 2, 2026

Original job description

SAIC is seeking a highly organized, proactive, and detail-oriented Executive Administrative Officer to provide comprehensive administrative, operational, and logistical support to the U.S. Space Force (USSF) in Chantilly, Virginia. As the Executive Administrative Officer, you will serve as a key member of the front office team, supporting senior government leadership and ensuring the efficient execution of daily operations, special events, and mission-critical administrative functions.

Key Responsibilities to include:

Provide executive-level administrative, project management, and logistical support to senior leadership, including the Government Program Manager, Front Office Staff, military personnel, and civilian government employees.
Manage complex calendars, schedules, and daily priorities for senior managers, ensuring efficient coordination of meetings, appointments, site visits, and executive engagements.
Coordinate and process travel authorizations, travel arrangements, vouchers, and expense reports in accordance with government policies and procedures.
Develop, implement, and maintain office tracking systems, databases, spreadsheets, and administrative records to monitor projects, taskings, correspondence, and action items.
Plan, schedule, and coordinate meetings, conferences, briefings, and leadership engagements, including securing conference rooms, arranging facilities, preparing materials, and ensuring compliance with protocol and security requirements.
Serve as a central point of contact for visitor coordination and access requests, facilitating communication between government personnel, military members, contractors, and external stakeholders.
Develop, maintain, and organize front office filing systems, records management processes, and file plans to ensure compliance with records retention and information management requirements.
Monitor office administrative needs and maintain an adequate inventory of office supplies, equipment, and resources, initiating procurement actions as necessary.
Support the planning and execution of special events, ceremonies, leadership visits, off-site meetings, and other official functions by coordinating venue selection, attendee logistics, security requirements, travel arrangements, schedules, and event materials.
Prepare, edit, and distribute professional correspondence, reports, presentations, meeting agendas, and executive-level communications.
Track suspense items, action requests, and deliverables to ensure timely completion and accurate reporting to leadership.
Exercise sound judgment, discretion, and professionalism while handling sensitive, confidential, and mission-related information.

Required Education and Experience

Bachelors and ten (10) years or more of related experience; Masters and eight (8) years or more experience ; PhD or JD and five (5) years or more experience.
Active and current Top Secret/SCI.
3 years of relevant administrative experience supporting Military/IC/Government Civilian Leadership.
Ability to work in a fast paced, dynamic, and team environment with no supervision.
Strong problem identification/resolution skills, flexibility, initiative, and a proven ability to communicate and work with senior executives efficiently and effectively (to include experience interfacing/communicating with senior executive leadership in government or industry).
Strong experience in writing/editing memos and correspondence.
Excellent computer skills in MS Office (Word, Excel, PowerPoint).
Ability to communicate with a diverse audience of decision makers with varying levels of programmatic and technical expertise.
Effective communication, coordination, and customer engagement skills.

SAIC® is a premier mission integrator focused on advancing the power of technology and innovation to serve and protect our world. Our robust portfolio of offerings across the defense, space, intelligence, and civilian markets includes secure high-end solutions in mission IT, enterprise IT, engineering services, and professional services. We integrate emerging technology, rapidly and securely, into mission critical operations that modernize and enable critical national imperatives.

We are approximately 23,000 strong; driven by mission, united by purpose, and inspired by opportunities. SAIC is an Equal Opportunity Employer. Headquartered in Reston, Virginia, SAIC has annual revenues of approximately $7.3 billion. For more information, visit saic.com. For ongoing news, please visit our newsroom.

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Skills

Leadership
Project management
Microsoft Office
Regulatory compliance
Security regulations
Communication skills
Record keeping
Procurement
Logistics
Presentation skills
Editing
Computer skills
Microsoft Word
Microsoft Excel
Microsoft PowerPoint

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