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Sage Infusion

Intake Coordinator

Tampa, FL, United States

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Job details

Apply by: Feb 7, 2027
Experience: Minimum of 2 years of experience in healthcare
Posting language: English
Posted: Nov 9, 2026

Original job description

Sage Infusion is a rapidly growing infusion center with locations in central and southwest Florida. We are looking for a full-time Intake Coordinator to join our team. At Sage, we’ve reimagined patient care. From a quick start to upfront pricing and financial assistance, to compassionate care by our clinical experts in a serene environment, patients experience infusion therapy like never before. As the face of the infusion center, you will have the primary responsibility for managing the timely scheduling of new and existing patient referrals. The Intake Coordinator is an integral member of a multidisciplinary team and works closely with management and clinical staff.

Responsibilities:

Reviews Initial Order from referring provider and enters new patient demographics, insurance information, and scans in necessary paperwork into the patient’s medical record in a timely manner
Communicates confirmation of receipt of the Order to the referral source and follows up with them for any missing documentation needed for prior authorizations and clinical guidelines.
Contacts patients to advise them we received their order and gathers any missing demographic information.
Notifies Intake Director of obstacles obtaining necessary documentation from referring provider offices.
Gives high priority to patient satisfaction, helps schedule their infusion appointment, welcomes them when they arrive and anticipates their needs. Collect copays and necessary paperwork from the patients, as a backup to the Medical Receptionist.
Responsible for initiating and tracking new referral checklist for completion
Communicates with the Finance team to enroll patients in the Co-pay assistance program as well as pricing sheets for patients out of pocket costs.
Demonstrates ability to communicate effectively and express ideas clearly in a warm and helpful manner
Takes initiative to present ideas and suggestions to management; follows appropriate organizational lines in resolving questions, concerns, and ideas
Promotes Sage Infusion services by providing quality, comprehensive services to all patients through a team-based approach
Responds promptly and courteously to all patient inquiries or problems
Provides excellent internal and external customer service by ensuring work meets quality standards; sets high goals or standards of performance for self; takes pride in his/her work and completes work on schedule
Demonstrates reliability and follow-through on all assigned tasks to ensure work meets quality standards.
Demonstrates the ability to work in a team-based environment
Manage and order BB and SP inventory for the office such as office supplies and medical supplies
Performs other duties as assigned

Qualifications/Certifications:

Preferred: Associates degree
Minimum of 2 years of experience in healthcare
Knowledge of insurance verification, benefits, and prior authorization for the procedure
Strong verbal and written communication skills
Ability to prioritize and meet deadlines
Basic computer proficiency and knowledge of Microsoft Office applications
Preferred: Bilingual Spanish

Sage Infusion is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees. Sage Infusion is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees.

Background Screening Requirement:

This position requires background screening through the Care Provider Background Screening Clearinghouse. For more information, visit: https://info.flclearinghouse.com

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