Receptionist Office Coordinator

Receptionist / Office Coordinator Saber Power Services, a portfolio company of Veritas Capital, is a fully integrated electrical power system services firm providing end-to-end solutions across utility, renewables and battery storage, industrial, petrochemical, and other markets. Based in Houston, Texas, Saber Power offers deep subject matter expertise and uses an engineering-led approach to designing, installing, testing, and maintaining medium and high-voltage electrical infrastructure. Saber serves clients locally, nationally, and abroad. Position Summary No two days look exactly alike in this role. Most days, the Receptionist / Office Coordinator is the welcoming face of Saber Power Services - greeting visitors, answering calls, keeping the office stocked, and helping everything run smoothly. Some days call for coordinating travel for employees and candidates; others involve arranging catering, planning an office celebration, or solving an unexpected problem. This role is the foundation of a welcoming, organized, and professional office experience. The ideal candidate enjoys helping people, takes pride in details both visible and behind the scenes, and can shift comfortably between hospitality, administrative support, and hands-on office needs. The position requires independent ownership of routine responsibilities, positive influence across the organization, and sound judgment about when to seek supervisory guidance. Summary of Key Responsibilities Reception Desk & Employee Experience

• Welcome visitors, clients, candidates, and employees; create a friendly, professional first impression.
• Answer, screen, and direct incoming calls and inquiries promptly and courteously.
• Maintain an inviting, clean, organized reception area and support a positive office atmosphere, including seasonal and event decorations.
• Receive and distribute deliveries and packages; direct employees and visitors to the appropriate people or resources.

Office Operations & Supply Management

• Monitor, order, receive, move, and restock office and breakroom supplies across floors; anticipate needs and prevent shortages.
• Maintain orderly supply storage, shared spaces, conference rooms, and breakrooms; conduct routine inventory checks.
• Coordinate with vendors and suppliers on pricing, service, deliveries, and routine office needs.
• Troubleshoot routine printer, copier, and office equipment issues, including paper jams and supply replacement; arrange service when needed.
• Track supply usage and purchases, identify opportunities to standardize ordering, and submit accurate monthly office supply spending reports.

Administrative, Travel & Event Coordination

• Coordinate travel arrangements and related reimbursement requests for employees and job candidates, following established company procedures.
• Coordinate special office events, employee celebrations, and company activities, including logistics, catering, supplies, and vendor arrangements.
• Arrange catering and meeting logistics, maintain shared-space calendars, and prepare meeting materials as needed.
• Assist with new-hire office setup, including workspaces, supplies, and welcome arrangements.
• Provide general administrative support, including document management, correspondence, data entry, and preparation of presentations or reports.
• Coordinate recognition-related requests, such as flowers and deliveries, as needed.

Independent Judgment & Collaboration

• Take initiative to identify office needs, resolve routine issues, and follow through without constant direction.
• Build productive relationships with employees, leaders, and vendors; communicate expectations diplomatically and gain cooperation without formal authority.
• Balance competing requests, make decisions within established guidelines, and escalate sensitive, complex, or unresolved priorities to the direct supervisor when appropriate.

This list is not exhaustive; other job-related duties may be assigned as needed.

Required Qualifications

• High school diploma or equivalent.
• Strong customer-service orientation, clear communication skills, and the ability to interact confidently and professionally with people at all organizational levels.
• Demonstrated organizational ability, attention to detail, follow-through, and judgment when priorities change.
• Ability to use common office applications, including email, calendars, word processing, and spreadsheets.
• Comfort performing routine hands-on office equipment troubleshooting, such as clearing copier or printer jams and replacing consumables.
• Ability to lift and carry supplies weighing up to 30 pounds and move and restock items, including cases of beverages, throughout a multi-floor office environment, with or without reasonable accommodation.

Preferred Qualifications

• Experience in reception, hospitality, office coordination, administrative support, or a related service-oriented role.
• Experience coordinating travel, expense or reimbursement requests, catering, meetings, or office events.
• Experience working independently with multiple internal stakeholders and external vendors.

Safety Safety is a core value at Saber Power Services. We work safely or not at all.

Benefits

We offer an excellent benefits package designed to support your health, well-being, and financial future. Our Total Rewards Plan includes a choice of two comprehensive medical plans, dental and vision coverage, and company-paid short-term and long-term disability insurance. We also provide company-paid basic life insurance for employees and their dependents. Additional benefits include a 401(k) plan with company matching, flexible spending accounts (FSAs), and more. Beyond our benefits, we pride ourselves on fostering an outstanding work environment where employees feel valued and supported. Learn more about our Total Rewards Plan here. Saber Power Services is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.