Jobs in the United States

25+ jobs

Group jobs by employerEmail me new jobs Save this search

Added 3 mins ago
Integrations Implementation Specialist
AxisCare
Remote, United States
Comfortable with CRM, support, and project-management tools.
Added 3 mins ago
Associate Systems Administrator - San Antonio
Carvana
Dallas, TX
Communicate with internal and external users and vendors on project timeline and completions.
Added 6 mins ago
Actuarial Associate / Sr Actuarial Associate
hannoverre
Orlando, FL
Strong time management and project management skills
Added 6 mins ago
Project Coordinator, Institutes
Children’s Hospital of Orange County
United States
This individual must have excellent communication skills both written and verbally
Added 6 mins ago
NH
GSA 1 - Arleta - Part Time - Overnight Shift
National Health Foundation
Arleta, CA
- $18.5 USD / hour
- Part-time
A Guest Services Associate is responsible for providing a hospitable, safe, and healthy environment in which guests experience enhanced dignity and respect.
Added 6 mins ago
NH
GSA 1 - Arleta - Part Time
National Health Foundation
Arleta, CA
- $18.5 USD / hour
- Part-time
A Guest Services Associate is responsible for providing a hospitable, safe, and healthy environment in which guests experience enhanced dignity and respect.
Added 6 mins ago
NH
GSA 1 - Arleta - Overnight Shift
National Health Foundation
Arleta, CA
- $18.5 USD / hour
A Guest Services Associate is responsible for providing a hospitable, safe, and healthy environment in which guests experience enhanced dignity and respect.
Added 6 mins ago
NH
GSA 1 - Arleta
National Health Foundation
Arleta, CA
- $18.5 USD / hour
A Guest Services Associate is responsible for providing a hospitable, safe, and healthy environment in which guests experience enhanced dignity and respect.
Added 7 mins ago
QHSE Technician (Hollis Creek)
Primoris Renewable Energy
LA
Collaborate with project management, supervisors, and employees to promote a strong safety culture.
Added 8 mins ago
CO
Financial Analyst IV - Austin Water
City of Austin
United States
- $84,670 to $107,500 USD / year
…budget process system, providing guidance and recommendations to management in the development and completion of their budgets; finalizing the organizations budget; and monitoring the…
Added 9 mins ago
T
Director, Integrated Solutions Manager
TIAA
Charlotte, NC · 3965 Dallas Parkway Frisco, TX
- $92,400 to $137,000 USD / year
Business Acumen, Channel Management, Collaboration, Commercial Mindset, Consultative Communication, Customer Engagement, Differentiates Value Proposition, Executive Presence, Influence,…
Added 9 mins ago
Commercial Engagement Specialist
Genomic Life
San Diego, CA
…team. The Commercial Engagement Specialist supports the Account Management, Sales and Marketing teams by representing Genomic Life to prospective and in-force clients and ensuring…
Added 10 mins ago
L
Coordinator, Program Support (Part-Time, Temp)
Lee
Remote, United States
- $25.91 to $38.3 USD / hour
- Part-time
Systems Management: Experience maintaining data systems (especially Salesforce) and/or project management tools, e.g., Asana
Added 10 mins ago
21GRAMS- Director, Project Management
Real Chemistry
Remote, United States
Real Chemistry is looking for a Director, Project Management to join our growing team!
Added 11 mins ago
Project Associate (2nd Shift)
Align Communications
MI
Align seeks a Project Associate to support second-shift construction activities for a data center build-out in the Ann Arbor area. This is a field-facing opportunity for someone with…
Added 11 mins ago
MF
Returns Technician
Metron Farnier, LLC
Louisville, CO
- $22 to $31 USD / hour
Company Overview: Metron is a leading provider of AI-enabled smart water management solutions. We provide the hardware and "WaterScope" software required to monitor water usage, identify…
Added 11 mins ago
Associate Director, U.S. HIV Treatment Community Engagement & Advocacy Communications
Gilead Sciences, Inc.
CA
Reporting to the Executive Director, U.S. Treatment Public Affairs, the Associate Director of U.S. HIV Treatment Community Engagement & Advocacy Communications will work in close…
Added 11 mins ago
Associate Director, HIV Public Affairs Planning and Operations
Gilead Sciences, Inc.
CA
Reporting to the Executive Director, U.S. Treatment Public Affairs, the Associate Director, HIV Public Affairs Planning and Operations will provide project management and operational…
Added 11 mins ago
NB
Project Manager, Security Operations
Ntiva Branding
Mc Lean, VA
- $80,000 to $110,000 USD / year
The Project Manager, Security Operations is a newly created role, and it is the first dedicated project management position within Ntiva’s Security Operations team. You will be the primary…
Added 16 mins ago
Associate, Production Planning
L3Harris Technologies
Amityville, NY
…with recommendations for Operations, Contracts, and Program Management to support internal and external…
Added 17 mins ago
Associate Vice President - Aetna Internal Communications
CVS Shared Services Resources LLC
Hartford, CT
Sound judgment and the ability to advise senior leaders. Excellent project management skills, with the ability to coordinate multiple projects and deadlines with an eye for detail.
Added 20 mins ago
Operator
Westlake Management Services, Inc.
Lake Charles, LA
Fulfill Quality Management System requirements as dictated by ISO procedures.
Added 21 mins ago
Cyber Security Associate (Contract)
HighTower Advisors
Chicago, IL
Strong organizational and project management skills with the ability to track multiple risk, remediation, and compliance initiatives simultaneously.
Added 22 mins ago
Project Administrator
rwedesignbuild
Downers Grove, IL
The Project Administrator provides administrative and operational support to the project management, design, and service teams. This role is responsible for coordinating project…
Added 24 mins ago
Associate Director - Program Manager (Government)
AT&T Technical Services Company, Inc.
Remote, United States
The employee must live in the National Capital Region

rwedesignbuild

Project Administrator

Downers Grove, IL, United States

Apply on rwedesignbuild.zohorecruit.com About employer

Applications open in a new tab.

Job details

Experience: 1–3 years of administrative or coordination experience, preferably in construction or a related industry
Posting language: English
Posted: Nov 10, 2026

Original job description

PROJECT ADMINISTRATOR

JOB OVERVIEW:

The Project Administrator provides administrative and operational support to the project management, design, and service teams. This role is responsible for coordinating project documentation, subcontractor communications, licensing and permitting activities to support the successful execution of company projects. The Project Administrator works closely with internal teams, subcontractors, municipalities, and outside vendors to ensure project requirements are met, documentation is maintained, and administrative processes are completed accurately and efficiently.

POSITION RESPONSIBILITIES:

Has a sense of urgency and is an adaptive self-starter with the ability to work under project circumstances ranging from nearly-independent to closely-managed.
Manage project documentation, administrative processes, and regulatory compliance to support project execution, ensuring accurate organization, tracking, and distribution of required documents. Track certificates of insurance (COIs), lien waivers, permits, and other compliance-related documentation.
Prepare, process, and track construction documents, including contracts, subcontractor agreements, commitments, change orders, permits, drawings, and other project correspondence.
Oversee project administration through Procore and Building Connected, including project setup, subcontractor management, document uploads, bid invitations, bid tracking, and contract execution. Manage project directories, user permissions, and document distribution within Procore.
Facilitate communication between internal teams, subcontractors, vendors, clients, and municipalities to ensure timely completion of project requirements.
Maintain company licensing and registration requirements, including researching jurisdictional regulations, preparing applications, coordinating renewals, and maintaining required insurance, bonds, and compliance documentations.
Coordinate permitting communications and documentation between municipalities, architects, engineers, and internal project team, including permit comments, revisions, and resubmissions. Maintain accurate records and communicate permitting requirements and updates to project teams and within internal tracking systems.
Manage municipal permitting from initial research and application preparation through submission, review, and issuance. Distribute issued permits, approved drawings, and inspection documentation to project teams and ensure required documents are uploaded to Procore and internal project files.
Schedule municipal inspections and assist field personnel with inspection portals, scheduling requirements, and related documentation.
Support bidding and procurement administration, including project creation, drawing distribution, organizing subcontractor proposals, maintaining bid logs, and assembling bid binders.
Assist project teams with administrative tasks related to budgets, invoices, purchase orders, service requests, and project costs, including processing service invoices and tracking outstanding payments.
Develop and maintain spreadsheets, project tracking logs, licensing and permitting workflows, and internal reports.
Coordinate the ordering and distribution of construction drawings, jobsite signage, safety materials, and other project-related supplies.
Provide day-to-day administrative support to Project Managers, Superintendents, and office and field personnel, including answering phones and assisting with general office and project-related administrative needs.
Perform additional administrative and operational duties as needed to support company and project objectives.

Requirements

Associate’s or Bachelor’s degree in Business Administration, Construction Management, or related field preferred
1–3 years of administrative or coordination experience, preferably in construction or a related industry
Experience with permitting process preferred
Strong organizational and time management skills with attention to detail
Proficiency in Procore, Microsoft Office (Excel, Word, Project)
Excellent written and verbal communication skills
Ability to manage multiple tasks and meet deadlines in a fast-paced environment

Benefits

Health/Dental/Vision insurance
401k with company match
Long-term/short-term disability
Life Insurance
PTO
Paid holidays

Recruiter/Agency Policy:

RWE Design Build is not accepting submissions from outside recruiters or staffing agencies for this position. Any unsolicited resumes sent to RWE Design Build or its employees will be considered the property of RWE Design Build, and no placement fees will be paid.

Apply on rwedesignbuild.zohorecruit.com About employer

Report this job

Work requirements

Jobs in the United States