Branch Administrator

BRANCH ADMINISTRATOR

Who We Are

Ruppert Landscape is a leading provider of commercial landscape maintenance and installation services with more than 3,500 employees serving customers from 55+ branches across the Northeast, Mid-Atlantic, and Southeastern US. We take pride in delivering reliable, high-quality services on a wide range of commercial properties and construction projects. For over 50 years, our mission has been to provide opportunities for our people, take care of our customers, and be good stewards of the environment and our community.

Where You Fit In

As a Branch Administrator, you play a critical role in supporting branch operations and ensuring the office runs efficiently and effectively. This position serves as a key administrative and operational partner to branch leadership by coordinating recruiting, onboarding, payroll, accounting, contract administration, and employee support activities. The Branch Administrator helps maintain accurate financial and personnel processes, supports communication across teams, and contributes to a positive branch culture and employee experience.

Responsibilities:

• Support daily branch operations by coordinating administrative, financial, recruiting, onboarding, payroll, and human resources processes that keep the branch running efficiently and effectively
• Serve as a key administrative partner to branch leadership by providing organized, accurate, and timely operational support
• Recruit, screen, and coordinate hiring and onboarding activities for field and office employees, including new hire paperwork, orientation coordination, and employee record maintenance
• Manage and process weekly payroll accurately and on time while supporting accounts payable, accounts receivable, invoice processing, and other branch accounting functions
• Ensure timely completion of branch accounting tasks, reporting requirements, contract administration activities, and operational documentation
• Maintain accurate and confidential employee, payroll, accounting, and contract records in compliance with company policies and applicable regulations
• Manage branch communication activities, including phone calls, emails, correspondence, and coordination with employees, customers, vendors, and leadership
• Coordinate employee engagement initiatives, branch events, recognition activities, and community service programs that promote company culture and community involvement
• Maintain organized office systems, supplies, files, and administrative workflows to support efficient branch operations
• Promote professionalism, safety, confidentiality, and compliance while performing additional administrative and operational duties as assigned

Qualifications:

• Minimum of two years of administrative, office management, payroll, accounting, human resources, or related experience preferred
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and responsibilities in a fast-paced environment
• Excellent verbal and written communication skills with a strong customer service mindset
• Ability to work collaboratively in a team-oriented environment while supporting branch team
• High attention to detail, accuracy, and problem-solving ability
• Proficient in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
• Prior experience working within ERP, HRIS, or payroll systems is highly preferred
• Ability to maintain confidentiality and handle sensitive information with professionalism
• Bilingual English/Spanish skills are preferred but not required

What We Offer

• Competitive compensation package based on experience and qualifications

• Hands-on learning from day one with ongoing opportunities to learn, grow, and build your career

• Paid time off and holidays to help you maintain a healthy work-life balance

• Medical, dental, and vision insurance plans, plus flexible spending accounts (FSAs) to help cover healthcare and dependent care expenses

• 401(k) retirement savings plan with company match

• Employee Assistance Program (EAP) with confidential support for personal, financial, and wellness needs

• A people-first, family-oriented culture where teamwork, respect, and growth matter and where your hard work is recognized and appreciated

Why Ruppert

Our success starts with our people. We are committed to creating opportunities for our team members to grow, lead, and build meaningful careers. Through hands-on training, strong mentorship, and a collaborative team environment, we invest in developing talented individuals who take pride in their work and in supporting one another. Guided by our core values, we are dedicated to doing the right thing for our employees, our customers, and our communities. From maintaining safe work sites to promoting environmental stewardship, we strive to make a positive, lasting impact everywhere we work.

Ruppert Landscape is an Equal Opportunity and E-Verify Employer.

This job description is subject to change at any time.