Student Data, Federal, State, Local, and Data Programs Reporting Coordinator

Date:

May 22, 2026

Position:

Student Data, Federal, State, Local, and Data Programs Reporting Coordinator

General Job Description

To assist administration and staff in correctly entering, maintaining, and collecting student data. Submit all reports to the New Mexico Public Education Department required for school funding through the NOVA system. Provide student and school data for reports to all departments as well as outside agencies and organizations as requested. Have an excellent working knowledge of the district computer system used to produce required reports, as well as day-to-day skills on the operation and maintenance of this system. Coordination of Local, State and Federal program applications and reporting.

Qualifications and Skills:

• Bachelor’s degree, associate degree, or relevant technical certification preferred; an equivalent combination of education, training, and relevant work experience will also be considered.
• Experience providing program reporting data and related information to state and federal regulatory governing bodies, including title programs.
• Experience in Synergy, Excel including sorting counting filtering and pivot tables, Master Scheduling, NOVA, working with .txt and .csv files, etc.
• Experience with SQL Coding, Power Scheduler, Word Mail Merge, desirable.
• Technology experience and ability, willingness, desire to learn
• Excellent interpersonal skills.
• Such alternatives to the above qualifications as the committee may find appropriate and acceptable.

Duties and Responsibilities

• Valid New Mexico PED Administrative licensure

• Middle School Teaching Experience Preferred
• High degree of knowledge of state and federal regulations pertaining to K-12 Education programs
• Ability to work with changing priorities, regulations and deadlines
• Ability to analyze situations accurately and to recommend necessary action
• Effective staff and public relations skills
• Effective verbal and written communication skills
• Effective skills in planning and organization
• Ability to perform essential job functions and job task requirements
• Experience with technology
• Work cooperatively with colleagues, supervisors, and administration.
• Contribute to the welfare and effectiveness of the office by adhering to high ethical standards of performance and interpersonal relationships.
• Follow district policies and administrative rules and regulations.
• Maintain behavior appropriate to performing and accomplishing assigned duties.
• Engage in self-development and ability, willingness, desire to learn.
• Know or ability to obtain knowledge to successfully complete assigned work.
• Ability to work under pressure and with constant interruptions.
• Ability to multitask, meet deadlines and due dates, and coordinate with other departments.
• Perform usual office tasks to include, but not limited to: phone calls, correspondence, and filing.
• Have a good working knowledge of the computer system to allow for daily operation and maintenance. Actively troubleshoot Student Management and Financial Management systems by analyzing potential problems.
• Assist with training staff on data entry and maintenance for all aspects of the Student Management System and act as software help desk.
• Create service call tickets with district software vendor and monitor until resolved.
• Act as software system security officer. Add, change, update, and delete user profiles and passwords as deemed necessary. Ensure staff access to student records matches the parameters set forth by district administration by
• Providing customized menus to each job description.
• Attend software user’s group meetings to better be able to handle changes in required and desired computer functions and reports.
• Perform data entry to the Student Management and Financial Management systems.
• Download student data files for use with third-party software.
• Supervise the student count process. Communicate directly with school staff to ensure prompt and accurate balancing of the student population. Compile district enrollment worksheets from the data gathered from each school.
• Act as quality control to monitor and verify the various data points entered into the district software by school staff.
• Create and submit all required files to NMPED multiple times each school year and have finalized within 10 days of report date.
• Generate and analyze state reports for accuracy and provide to various program areas for approval.
• Communicate accurately and effectively with district program directors as well as NMPED personnel to ensure efficient and timely reporting of data.
• Attend NMPED sponsored meetings to stay up to date on reporting requirements.
• Maintain RPG programs that interact with the previous software database to produce reports when necessary or useful to the school district.
• Write and maintain queries that interact with the previous software database and write and maintain data mining templates that interact with the current software database to produce needed reports for the district.
• Process report requests from all departments and school sites.
• Assist the office of the Assistant Superintendent for Data Analysis with the creation of reports, worksheets, and data files related to both students and teachers.

Additional Duties and Responsibilities:

• Assist with other areas of the Data Processing Department and office of the Assistant Superintendent for Data Analysis to ensure successful day-to-day operations.
• Ensure conformance of educational programs to state and local standards through evaluation, development and coordination activities
• Attend and conduct program trainings
• Facilitate program staff meetings
• Develop and submit state and federal program application materials
• Develop and implement state and federal program procedures and required data records
• Draft and submit required reports to regulatory agencies
• Assist with program oversight inquiries
• Administer Student Information Systems/Synergy, School Messenger, Frontline Suite, SharePoint, WebEPSS, Google Groups, Assessment, SNAP, The Library Corporation, SAGE Graduation.
• Assist in developing and implementing master schedules
• Integrate and synchronize students and staff data across and between multiple applications and database structures
• Able to work well and effectively communicate with others in a team environment
• Other tasks as may be deemed appropriate and necessary by immediate supervisors and/or the Superintendent

Physical Requirements:

Sitting, standing, lifting and carrying (up to 30 pounds), reaching, climbing, squatting, bending, kneeling, and moving light furniture may be required. Prolonged typing, sitting, and working on a computer.

Work Environment:

Must know how to properly operate or be willing to learn to operate all multimedia equipment including current technology, printers, scanners, copiers, fax machines, etc.

Must be able to work within varying degrees of noise, temperature, and air quality. Interruptions of work are routine. Flexibility and patience are required. Must be able to work interactively administrators and other school staff. Must be self-motivated and able to complete job assignments without direct supervision. After hours work may be required. Must be able to work under stressful conditions.

Contract Period:

2026-27 School Year

Start Date:

July 2026

Salary:

Per Ruidoso Municipal School District Salary Schedule

Application Process:

Application available online at https://ruidoso.tedk12.com/hire/internalLogin.aspx

For more information, contact:

Michelle Ronga, Superintendent

rongam@ruidososchools.org

200 Horton Circle

Ruidoso, NM 88345

(575) 630-7000

Application Deadline:

Until filled

Selection Process:

Selected applicants will be interviewed following initial screening of application materials submitted.

Ruidoso Municipal School District is an Equal Opportunity Employer and does not discriminate on the basis of race, national origin, religion, sex, marital status, or disability in compliance with federal and state laws.