Property Administrator

THE POSITION

Rudin seeks to hire a highly motivated, dynamic individual to join the company as Property Administrator. This role will perform the administrative functions of the assigned building(s) and report to the Property Manager(s).

Responsibilities

• Provide administrative support to the Property Manager(s) including but not limited to clerical duties, phone support, generating reports, scheduling/coordinating meetings, filing and distribution of correspondence.
• Process tenant requests/complaints, dispatch Maintenance/Engineering staff accordingly
• Assist tenants with Building ID Cards and passes
• Assist contractors and tenants with insurance / COI compliance
• Monitor and maintain work order system and prepare monthly status reports
• Assist the Property Manager(s) with monthly/quarterly reports, invoices, building and policy compliance, lease administration, and annual budget preparation
• Maintaining filing system, including contracts, insurance certificates, tenant alteration, purchase records, code compliance files
• Assist the Property Manager(s) in the administration of the Building Emergency Action Plan

Total Compensation

• This position is eligible for a discretionary bonus
• We also offer excellent Benefits and Perks to our employees, including fill company paid health and dental, vision, 401k, pension, housing and parking discounts, and wellness programs.

All offered benefits are subject to the terms/conditions of the benefits plans.

*Salary may vary based on work experience, market conditions, and qualifications/training.

Rudin is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, age, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, leave of absence, compensation, benefits, and training. Rudin makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Qualifications

Requirements

• Administrative experience is a plus
• Highschool diploma/GED equivalent; bachelor’s degree is a plus
• Proficient in Microsoft Office Suite; Outlook, Word, Excel
• Strong organization and multitasking abilities
• Punctual and reliable, with excellent verbal and written communication skills
• Must use sound judgment, show discretion, and maintain confidentiality
• Detail oriented and extremely organized with an ability to multi-task
• Ability to work independently and show initiative
• Must be a team player with excellent interpersonal skills