Senior Events Project Manager

Company Description RRD provides marketing, packaging, print, and business services to the world’s most respected brands. The company’s proprietary technology, advanced data analytics, and expertise fuel organizational decision-making from strategy through execution, delivering sustainable solutions with the lowest possible environmental impact. Global organizations and regulated industries trust RRD to reduce complexity and drive audience connections across the entire customer journey.

Job Description

RRD is seeking an experienced Senior Events Project Manager to support the Blackstone account. This individual will manage multiple concurrent event requests, working closely with requesters and internal partners to translate requirements into clear plans and deliver well-executed events. The role requires a highly organized, proactive professional who brings structure to a fast-paced environment, exercises sound judgment, and remains composed as priorities shift. The successful candidate will independently manage day-to-day event activities, maintain visibility across the request queue, and provide responsive, professional service to stakeholders.

Key Responsibilities

• Manage multiple event projects simultaneously, from initial intake and scoping through planning, execution, and closeout.
• Serve as a primary point of contact for requesters, clarifying objectives, requirements, timelines, and expectations.
• Actively manage the incoming request queue, assess urgency and complexity, and coordinate priorities, resources, and deadlines.
• Develop and maintain event plans, schedules, checklists, and status trackers to ensure milestones and dependencies are clearly understood.
• Coordinate logistics, meeting spaces, attendee communications, registration, materials, technology, catering, and other requirements appropriate to each event.
• Work closely with internal teams, vendors, and service partners to confirm responsibilities and ensure readiness.
• Provide timely updates to requesters, flag risks early, and resolve issues with minimal disruption.
• Manage changes to scope, timing, and logistics, communicating their implications and securing necessary approvals.
• Support event budgets, expense tracking, invoice review, and reconciliation in accordance with established processes.
• Provide onsite event support as required, addressing last-minute needs with professionalism and composure.
• Maintain accurate documentation and identify opportunities to improve intake, planning, and event delivery.

Qualifications

• Bachelor’s degree or equivalent relevant professional experience.
• 8+ years of relevant experience in corporate events, event coordination, or event project management.
• Demonstrated ability to independently coordinate complex events and manage a high volume of concurrent requests.
• Strong stakeholder management skills, with experience working directly with demanding requesters and senior professionals.
• Excellent organizational skills and attention to detail, supported by a disciplined approach to tracking activities and following through.
• Proven ability to prioritize competing deadlines, anticipate needs, and adapt quickly to changing requirements.
• Strong written and verbal communication skills, including the ability to clarify requests and communicate constraints constructively.
• Experience with Microsoft Office and event management, scheduling, or workflow tracking tools.
• Experience in financial services or a similarly fast-paced corporate environment preferred.

Key Attributes

• Composed under pressure: Responds calmly and decisively to urgent requests and unexpected changes.
• Structured and accountable: Maintains clear plans, accurate records, and consistent follow-through.
• Client focused: Builds trusted relationships through responsiveness, discretion, and reliable delivery.
• Proactive and resourceful: Anticipates challenges, develops practical solutions, and escalates appropriately.
• Collaborative: Works effectively across teams while taking ownership of assigned events.

Additional Information RRD's current salary range for this role is $85,000-$136,000/ year. The salary range may be adjusted based on the applicable geographic location of the hired employee, and the range may change in the future. At RRD, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions may vary based upon, but not limited to education, skills, experience, proficiency, performance, shift and location. Depending on the role, in addition to base salary, the total compensation package may also include participation in a bonus, commission or incentive program. RRD’s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.

RRD is an Equal Opportunity Employer, including disability/veterans

At RRD, we value innovation, authenticity, and integrity. To uphold the security and fairness of our hiring process, we ask that candidates refrain from using AI tools during interviews to ensure an authentic and secure experience. We appreciate your cooperation as we work to maintain a transparent and equitable hiring process.

All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.