OFFICE ASSISTANT

ASSIGNMENT POSITIONS Eligibility lists are being established in all classifications to fill current and future vacancies and hire substitutes for the next six months.

If you wish to be considered for a BILINGUAL or BILINGUAL/BILITERATE position, please indicate in the supplemental questions you will be asked at the end of the application process. You will be tested for your ability to speak, read and/or write in the second language as part of the testing process.

The hourly salary for the job classifications are as follows:

• Office Assistant - $21.77 - $26.55 Hourly
• Office Assistant-Bilingual (Spanish) - $22.33 - $27.20 Hourly
• Office Assistant-Bilingual/Bi-literate (Spanish) - $22.90 - $27.90 Hourly

FILING PERIOD

Applications for this position will be accepted online only until Monday, November 16, 2026, at 4:30 pm.

*Applicants will be sent notifications via e-mail only*

SUMMARY OF DUTIES

Under the direction of an administrator, counselor, department chair or teacher, performs clerical duties such as typing, filing, duplicating and answering phones; serves as receptionist and/or switchboard operator and assists students, parents, employees or community members; prepares and processes a variety of paperwork; maintains records and files; registers students; administers first aid; requisitions supplies and materials; operates a computer; generates reports; and performs other related duties as required.

DISTINGUISHING CHARACTERISTICS

Incumbents in the Office Assistant classification typically specialize in one or more functions such as attendance, curriculum, discipline, food services, guidance, pupil services, student records, switchboard, testing or other function, but the primary duty is to perform a variety of clerical duties. Office Assistants typically have a lead secretarial/clerical employee available or a counselor or teacher. Independent judgment is limited, principally due to the need to have well established procedures and guidelines to process a variety of records. However, consequence of error can have an impact on finances, public relations, school or department operations and student education, health and welfare.

The class of Office Assistant is distinguished from the class of Senior Office Assistant in that the latter tend to work with coordinators and administrators performing specialized activities requiring detailed knowledge of program guidelines and/or operating procedures.

Classified Salary Schedule (click on the links to view the entire job description) Office Assistant - Range 17 Office Assistant-Bilingual (Spanish) - Range 17.5 Office Assistant-Bilingual/Biliterate (Spanish) - Range 18

EMPLOYMENT REQUIREMENTS

EDUCATION: Graduation from high school or equivalency is required.

EXPERIENCE: Clerical experience is desirable.

The following documents/certificates must be submitted with your application:

• At minimum, copy of your HS Diploma or equivalent. If submitting a copy of your AA/BA/MA they must be on watermarked/letterhead paper or a copy of the actual diploma (unofficial versions will not be accepted); and
• A valid and current copy of First Aid Certificate, comparable to the American Red Cross Standard First Aid Certificate.

You may upload your documents to your application (preferred) or email them to amanda.arias@rowlandschools.org. Applications without supporting documents will be considered incomplete and will be disqualified. Transcripts or diplomas from foreign countries must be certified to meet the US equivalent.

Please contact amanda.arias@rowlandschools.org with any questions.

LICENSES/LANGUAGE/CERTIFICATE REQUIREMENTS

A valid Class C, California driver's license, a good driving record and use of a private automobile may be required, and if so, must be maintained during employment. The ability to speak, read and write a language, in addition to English, is desirable for the class of Office Assistant. The ability to speak and read English and the designated language is required for the bilingual class. The ability to speak, read and write English and the designated language is required for the bilingual/biliterate class. A valid first aid certificate, comparable to the American Red Cross Standard First Aid Certificate must be submitted on or before the final submission date of application.

WORKING CONDITIONS

ENVIRONMENT:

Primarily inside an office environment; may be required to drive an automobile to conduct work, and have direct contact with students and the public.

HAZARDS:

Some positions in this class may be exposed to blood-borne pathogens, body fluids and communicable diseases.

PHYSICAL REQUIREMENTS: Strength to perform average lifting up to twenty (20) pounds; good speaking and hearing ability; manual dexterity to operate a computer keyboard; ability to bend, kneel, crouch and reach overhead, above the shoulders and horizontally.EXAMINATION

OPEN/PROMOTIONAL WITH DUAL CERTIFICATION

The examination may consist of the following:

• Job Related Written Examination
• Structured Interview and Technical Project
• Computer Performance Exams
• Bilingual (speaking) Evaluation Exam - Candidates who apply to Office Assistant Bilingual (Spanish)
• Biliterate (reading/writing) Evaluation Exam - Candidates who apply for Office Assistant Bilingual/Biliterate (Spanish)

SUPPLEMENTAL INFORMATION

OPTIONS TO TAKE YOUR FIRST AID COURSES

This following is not intended to be an exhaustive list of where you can complete your training but a quick resource. Whatever option you choose, please ensure the course meets the requirements of the job posting and is comparable to the American Heart Association course.

OPTION 1: A-B-CPR-Online Traininghttp://www.a-b-cpr-onlinetraining.com/

OPTION 2: NATIONAL CPR FOUNDATION

http://www.nationalcprfoundation.com/

OPTION 3: AMERICAN RED CROSS

http://www.redcross.org/ux/take-a-class

OPTION 4: AMERICAN HEART ASSOCIATION

http://www.heart.org/HEARTORG/CPRAndECC/CPR_UCM_001118_SubHomePage.jsp

PROOF OF EDUCATION:

If you received your education outside of the United States, you MUST have your degree/transcripts evaluated by an approved agency transcript evaluation service that certifies that your degree meets the United States equivalent for it to be considered. For more information about organizations who offer this service, please access the following: https://www.ctc.ca.gov/credentials/commission-approved-foreign-transcript-evaluating-agencies. RUSD will only accept evaluations from agencies listed within the document.

ADVANCED SALARY STEP PLACEMENT

New employees are normally placed at Step A of the appropriate salary range for this classification. If the hiring authority requests advanced salary step placement to the Personnel Director, the new employee's eligibility will be determined in accordance with Personnel Commission Rule and Regulation 17.2.1. The Personnel Commission shall have final approval on any advanced salary step placement requests. Contact the Personnel Commission office for further information if you are hired. Advanced salary placement is only available to employees upon their initial hire.

APPOINTMENT Candidates who pass all hurdles of the testing process will be placed on an eligibility list in rank order based on final scores including any veteran's / seniority credit. The top three ranks of eligibles who are ready and willing to accept the position shall be referred to the hiring administrator for interview. The eligibility list will be established for six (6) months. All new employees are subject to passing a physical examination, tuberculosis test, background review and must provide satisfactory evidence of authorization to work in the United States. Employment start date is contingent upon fingerprinting and criminal background clearance.

In accordance with Education Code 45301, an employee appointed to this class must serve a probationary period of six (6) months or 130 working days of paid service, whichever is longer. No employee shall attain permanent status in the classified service until s/he has completed a probationary period in a class. An employee may be released at any time during the probationary period.

PROCESSING FEE:

New employees will be charged a processing fee (approximately $64) for the cost of fingerprinting. This fee must be paid at the time of processing appointment, with a MONEY ORDER ONLY, payable to RUSD.

VETERANS CREDIT

For entry level classes, veterans with thirty (30) days or more of active service (during a time of war or national emergency) who obtain a passing score shall be allowed an additional credit of five (5) points and disabled veterans receive ten (10) additional points. Entry-level positions are defined as all positions within the classified service when the eligible is first employed by the District, except for positions designated management or senior management. Veterans must supply a copy of their Form DD214 along with their application in order to receive such credit. Veterans credit can only be applied once, upon initial hire.

Benefits

VACATION Employees with one (1) to three (3) years of service earn vacation at the rate of one (1) day for each month in paid status for a maximum of 12 vacation days per year. The number of vacation days earned progressively increases as provided in the RUSD-CSEA Agreement, Appendix A. Part-time employees earn vacation benefits prorated on the average number of hours worked per day per month in their regular assignments.

HOLIDAYS For twelve month employees, fifteen (15) paid holidays are earned each year and one (1) floating holiday per calendar year.

SICK LEAVE

One (1) day of sick leave is earned for each full month of service which may be accumulated from year to year. Employees who transfer from another California school district, including a county superintendent of schools office, who have accrued sick leave may transfer it to this District.

HEALTH INSURANCE

Employees whose regular work assignment is thirty (30) hours or more per week are eligible to participate in the District's insurance program which consists of medical, dental, vision, life insurance and income protection.

The District provides eligible employees major medical, dental, vision, and life insurance.

Click below to view the benefits summary:

Risk Management - Benefit Information

If you have additional questions, please contact the Risk Management office at 626-854-8382.

EDUCATIONAL STIPEND

Beginning the 2022-23 school year, all permanent employees who have an earned Bachelor’s or Master’s degree beyond the requirements for their position are eligible for a stipend.

Once a transcript is submitted and verified by the Human Resources division, unit members will be eligible for one stipend based on the highest degree earned. Stipend amounts will be divided into 10 monthly payments, September - June. The stipend amount will be prorated for any midyear degrees conferred in the month the transcript was submitted to and verified by the Human resources Department.

• Bachelor’s degree are eligible for an annual $500 stipend.
• Bachelor’s and Master’s degree are eligible for an annual $1000 stipend

RETIREMENT Employees who work 20 hours or more per week will be enrolled in the California Public Employees' Retirement System (CalPERS).

• PEPRA Member - Enrolled in CalPERS after December 31, 2012. (Your first time being enrolled in CalPERS)
• Classic Member - Enrolled in CalPERS prior to January 1, 2013

You can see an overview of how to plan for your service retirement by clicking here.

ADVANCED SALARY STEP PLACEMENT:

New employees are normally placed at Step A of the appropriate salary range for this classification. If the hiring authority recommends advanced salary step placement to the Personnel Director, then the new employee's eligibility will be determined in accordance with Personnel Commission Rule and Regulation 17.2.1. The Personnel Commission shall have final approval on any initial salary step placement recommendations. Contact the Personnel Commission office for further information if you are hired.