Attorney Talent Operations Coordinator

About Ropes & Gray

Ropes & Gray is a preeminent global law firm. The firm has been ranked in the top three on The American Lawyer's prestigious A-List for eight consecutive years and #1 on Law.com's UK A-List twice in the past three years - rankings that honor the "best of the best" law firms. The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, Milan, New York, Paris, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C.The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring. Ropes & Gray is an equal opportunity employer.

Overview

The Attorney Talent Operations Coordinator (“Operations Coordinator”) works seamlessly with members of the Attorney Talent Operations team to provide critical operational and data analytics support throughout the attorney life cycle at the Firm. As part of a high-performing global team, the Operations Coordinator supports a variety of attorney-related personnel programs, processes, and initiatives, and data-reporting.

Responsibilities

Attorney Departure Process: Coordinates the attorney departure process, including conducting departure logistics calls, serving as a liaison between various business support teams, and completing administrative tasks related to departures and exit interviews.

Client Secondment Process: Supports the client secondment process by gathering approvals, assisting with the preparation of secondment agreements, and coordinating with various business support teams to facilitate the successful administration of incoming and outgoing attorney and paralegal secondments. Tracks and synthesizes secondment details to support accurate record-keeping.

Global Mobility: Supports the Global Opportunities Program and other Firm-supported assignments and relocations, including preparing assignment and relocation letters, coordinating integration schedules and move-related logistics, and processing mobility-related invoices. Supports the Immigration Services Program by assisting with immigration processes for employees in the U.S. and Asia.

Attorney Development Programs: Supports the coordination and administration of attorney development programs and processes, including the Firm’s flexible work arrangement program, Associates Liaison Committee, performance review process, partner promotion process, career attorney program, and lateral hire integration program.

Attorney Career Transitions Process: Coordinates logistics related to attorney career transitions, including changes in work location, practice group, associate level, and attorney category. Assists with preparing transition letters and liaises with Human Resources, Finance, and Pricing, as needed, to facilitate changes to job category, compensation, and billing rates.

Attorney Data Analytics and Reporting: Develops an understanding of the systems and dashboards that house attorney data and uses these resources to generate weekly and monthly reports and provide ad hoc data-driven analysis requested by managers and directors. Supports project teams in developing and enhancing automated reports and dashboards. Pulls and analyzes hours, availability, and attendance reports to support the staffing, annual review and performance management, partnership promotion, counsel, and career attorney programs.Associate Onboarding Process: Supports all aspects of the onboarding experience for associate-level hires across the Firm’s U.S. offices. Prepares initial drafts of onboarding materials and maintains internal checklists, workflow documents, and other resources that support the lateral onboarding process. Develops tailored onboarding schedules for each lateral associate and reschedules required meetings as needed.

Bar Admissions and Compliance: Supports the management of bar admissions processes, including jurisdictional compliance tracking, coordination of Firm-wide bar-related education, and responses to policy and compliance inquiries. Serves as a resource to Legal Recruiting, Global Mobility, and other business functions on bar compliance matters.

Associate Survey Process: Coordinates logistics and data for associate survey processes, including Chambers and Vault surveys.

General Operations and Data Support for Attorney Talent Department: Creates and maintains internal process calendars and checklists for various team operations; maintains department electronic workspaces, tracking spreadsheets, and InfoNet webpages; builds ad hoc reports and assists with Attorney Talent data projects as needed; and completes administrative duties, including creating and revising documents in Microsoft Word and Excel and developing PowerPoint presentations. Supports AI innovation initiatives within the department and assists with Attorney Talent assignments, operations, and special projects, as directed.

Qualifications

ESSENTIAL CAPABILITIES:

• Conscientious, well organized, detail-oriented, and willing to take initiative.
• Ability to multitask, manage workflow, and prioritize projects effectively.
• Ability to work independently, under the direction of others, and as part of a team.
• Flexibility in responding quickly and positively to shifting demands and opportunities.
• Ability to interact effectively with all levels of firm personnel.
• Ability to recognize confidential information and to maintain confidentiality of such information.
• Proactive in learning and adapting to new systems and processes.
• Reliable, loyal, service-focused, and punctual.
• Ability to perform under stressful conditions in a thoughtful and professional manner.
• Knowledge of and ability to use AI tools.

EDUCATION, EXPERIENCE AND SKILLS REQUIRED:

• Bachelor’s degree and two to three years of experience in a large law firm or similar professional services environment.
• Excellent written and oral communication, organizational, and interpersonal skills.
• Strong attention to detail and ability to produce accurate work products.
• Proficiency in Microsoft Office, including Excel, Outlook, Word, and PowerPoint.
• Interest in technology and data, with excellent Excel and analytical skills; no programming experience is required.
• Knowledge of electronic databases and programs, including PeopleSoft, Workday, LawCruit, MicroStrategy, Power BI, and viDesktop, is a plus.

Normal office environment and schedule (at least 4 days onsite per week). This is a non-exempt position; candidate must be willing and able to handle overtime as needed.

Compensation and Total Rewards Package

Ropes & Gray is proud to offer a comprehensive Total Rewards package to our business support team members. The firm also offers comprehensive health and well-being benefits, personal and professional development, career growth opportunities and a collegial and supportive culture. The anticipated pay range for this role is listed below and represents our good faith and reasonable estimate of the starting salary range at the time of posting. In addition, this role is eligible for a discretionary bonus based on performance. The actual offered rate for this position will be determined based on job-related, non-discriminatory factors, including qualifications and experience, geographic location, education, external market data and consideration of internal equity.

Boston: $60,500 - $87,750

Working Conditions

This position requires hybrid on-site presence as an essential function of the role. Consistent and predictable on-site presence is required for ongoing business continuity, professional development and effective collaboration with colleagues and management.