Bookkeeper

Bookkeeper

Rockbridge County Public School is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, age, sex (including sexual orientation, gender identity, and transgender status), national origin, veteran status, genetic information, or any other classification protected by federal, state, or local law. Our workplace culture values and promotes diversity, inclusion, equal employment opportunities, and a work environment free of harassment and hostility. Rockbridge County Public School is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.

Job Title:

Bookkeeper

Department:

Administration

Location:

Central Elementary School On-Site

Supervisor:

School Principal

Job Type:

Full-Time

Employment Classification:

Non-Exempt

Supervisory Role:

No

Job Summary The Bookkeeper is responsible for performing a variety of accounting and financial record-keeping tasks to ensure accurate and timely processing of school or district financial transactions. This role supports budgeting, purchasing, payroll, accounts payable/receivable, and financial reporting in accordance with district policies and state regulations. Essential Job Functions

• Audit Support: Provide documentation and assistance during internal and external audits.
• Budget Management: Assist in preparing, monitoring, and reconciling school budgets and financial statements.
• Cash Handling: Manage petty cash funds, including tracking, reconciling, and ensuring proper documentation for all transactions.
• Compliance: Ensure adherence to district policies, state regulations, and audit requirements for financial practices.
• Field Trip & Fundraiser Management: Handle financial aspects of school field trips and fundraising activities, including tracking payments, deposits, and expense reconciliation.
• Financial Recordkeeping: Maintain accurate records of all school financial transactions, including accounts payable and receivable.
• Purchasing & Invoicing: Process purchase orders, invoices, and reimbursements in accordance with established procedures.
• Reporting: Prepare and submit monthly, quarterly, and annual financial reports to school leadership and district offices.

All other duties as assigned. Core Competencies

• Adaptability & Accountability: Adapts to changes in the work environment, manages competing demands, is open to criticism and feedback, changes approach or method to best fit the situation, and takes responsibility for own actions.
• Analytical Skills: Synthesizes complex or diverse information, prioritizes projects, and determines the best way of meeting deadlines and requirements.
• Attendance & Punctuality: Schedules time off in advance, begins working on time, keeps absences within guidelines, ensures work responsibilities are covered when absent, and arrives at meetings and appointments on time.
• Business Ethics: Works with integrity and ethics, upholds organizational values, and abides by written policies.
• Communication: Ability to communicate clearly and effectively in English and take direction from supervisors. Expresses ideas and thoughts both verbally and in written form, exhibits good listening skills and comprehension, responds well to questions, and writes clearly and informatively. Edits work for spelling and grammar. Presents accurate numerical data effectively.
• Compliance: Within the specified functional area of authority, is personally accountable for understanding and ensuring regulatory and policy compliance with state and federal requirements in accordance with their respective job duties and responsibilities.
• Confidentiality: Maintains a high degree of confidentiality.
• Culture: Demonstrates and supports a culture of diversity, equity, and inclusion through cultivating awareness, continuous development, and modeling inclusive behaviors.
• Customer Service: Provides prompt and high-quality service to team members, vendors, and internal/external customers. Ability to remain calm in stressful situations. Resolves service issues in the assigned project/department in a timely and professional manner.
• Independence of Action: Sets goals and determines how to accomplish defined results with some guidelines. Follows precedents and procedures. Seeks assistance when confronted with difficult and/or unpredictable situations.
• Judgment: Displays willingness to make decisions timely, exhibits sound and accurate judgment, supports and explains reasoning for decisions, includes appropriate people in decision-making process, and takes responsibility for communication including what is heard.
• Organization: Maintains clean, functional workspace, continuous workflow to meet daily/weekly/monthly deadlines.
• Safety: Attends required safety meetings, follows the Injury and Illness Prevention Plan (IIPP)/Safety Plan and reports unsafe conditions, keeps workspace in safe condition.
• Teamwork / Morale: Treats others with professionalism, gives and welcomes feedback, inspires the trust of others, displays a solution-driven mindset, offers assistance and support to co-workers consistent with this role, works cooperatively and collaboratively in group situations. Engages consistently in professional behavior.
• Training: Completes district-required training timely.

Other Duties

• Attends staff, departmental, and other required meetings.
• Communicates with vendors, parents, or teachers regarding accounts, transactions, etc.
• Serves as a backup for other school clerical staff as needed.
• Completes all district-wide annual education and training assignments.
• All other duties as assigned.

Qualifications, Experience, and Education

• High school diploma or GED (REQUIRED)
• Associate degree or coursework in accounting, finance, or business administration. (PREFERRED)
• Minimum of 2 years of bookkeeping or accounting experience, preferably in a public sector or school setting. (PREFERRED)

Computer and Equipment Skills

• Advanced skills with Microsoft/Google Platform applications, which may include GMAIL, Outlook, Word, Excel, PowerPoint, and/or other web-based applications.
• Use of the internet and online teleconferencing software (e.g., Zoom or Teams).
• Ability to navigate web-based programs.
• Experience with accounting software and school district financial systems (e.g., QuickBooks, Skyward, Aeries, or PowerSchool Finance).

Working Environment and Physical Requirements

PHYSICAL REQUIREMENTS

None Under 1/3 1/3 – 2/3 Over 2/3

Standing

x

Walking

x

Sitting

x

Using hands to touch, handle, or feel

x

Reaching with hands and arms

x

Climbing stairs, using ladders

x

Bending, stooping, kneeling, crouching, or crawling

x

Computer use

x

Phone use

x

Talking and hearing Clear speech and good hearing both face to face and on the phone; hears well in noisy social environments

Seeing Clear vision at 20 inches or less with or without corrective lenses; vision sufficient to drive motor vehicles safely with or without corrective lenses

Lifting Lifts up to 10 pounds routinely, up to 25 pounds occasionally