Accounting Administrator

Assists the Accounting department in administrative operations which may include varying tasks including but not limited to creating Daily Cash Deposits, RMA credit processing, Accounts Receivable customer account assistance, Sales and Use Tax administration, Collection Call activity, assisting Credit Manager and additional administrative needs as needed.

Responsibilities

• Enters transactions accurately into the enterprise resource planning (“ERP”) system.
• Completes daily, monthly and quarterly postings and control proofs on time.
• Creating multiple extensive daily cash deposits with lockbox, wire transfers, ACH and credit card payments. Includes twice weekly live check deposit creation and in-person bank deposit.
• Daily reconciliation process to ensure all electronic payments have been accounted for.
• Researching customer account information to assist with customer, sales ops and accounting team inquiries.
• Assisting with RMA debit and credit memo processing.
• Contacting designated accounts for collections when assigned by Mgr, Accounting Operations or Credit Manager.
• Some period end report processing.
• Assists with general administrative needs in the accounting area.
• Maintains up to date SOPs for key tasks and responsibilities.

Additional Duties and Responsibilities

• Provides backup for other day-to-day accounting operations as assigned by the Mgr, Accounting Operations.
• Promptly reports data integrity or internal control violations to the Mgr, Accounting Operations.
• Performs other duties as assigned.

Qualifications

• Associate degree in accounting or business preferred.
• Minimum 3 years of accounts receivable, accounts payable cash applications or general bookkeeping experience.
• Math, Bookkeeping, PC (Excel and Word) skills required
• Communication and good telephone etiquette
• Must have the ability to analyze transactions, identify issues, develop, and implement solutions
• Excellent organization skills and ability to handle numerous distractions and interruptions
• Attention to Detail – high level of data accuracy and ownership of transactional results.
• Customer service oriented.
• High level of confidentiality and integrity.
• Understanding of importance of internal controls.