Administrative Assistant

Would you like the opportunity to join our team as a member of our Administrative Support team? As an Administrative Assistant, you will have the opportunity to collaborate with a dynamic team and provide office support as we continue to help our client communities through engineering services. This position is based in our Itasca office.

As a member of our team, you will work in a creative, family-like atmosphere where there is a priority on opportunities for growth, collaboration between teams and on making an impact by giving back to our communities.

Your New Opportunity

• Answer and route incoming phone calls, take accurate messages, and greet and direct clients, visitors, contractors, and vendors.
• Receive, sort, and distribute incoming mail, packages, and courier deliveries, and coordinate outgoing shipments
• Order and keep inventory of office supplies
• Maintain a clean, organized, professional office, including conference rooms, the reception area, and shared workspaces.
• Serve as primary point of contact for staff at the assigned office
• Type, prepare, format, and proofread correspondence, memos, emails, reports, spreadsheets, presentations, and other documents to company standards.
• Maintain organized electronic and physical filing systems for project, administrative, and office records according to company retention policies.
• Schedule and organize meetings, conferences, events, and activities for the assigned office and company, including booking rooms, sending invitations, and arranging catering and audiovisual needs.
• Assist engineering staff and support departments with projects as needed.
• Maintain and update project lists, contact databases, and client information.
• Process vendor invoices, verify receipt of goods or services, and route approvals to accounting.
• Assist with onboarding new employees, including workstation setup, equipment and access requests, and orientation materials, in coordination with HR.
• Support employee engagement efforts such as office celebrations, recognition events, and community involvement activities.

Your Background and Credentials

• A high school graduate or equivalent
• A minimum of 5 years’ experience in an office setting of 25+ employees. Prior experience at an engineering or technical firm is desirable.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Publisher, Outlook and Teams); experience with Adobe Acrobat a plus.
• Strong verbal and written communication skills and relationship building skills
• Effective problem-solving and decision-making skills with the ability to be collaborative
• Excellent organizational, planning, and prioritization skills

Your Perks

You will work in a flexible workplace with a hybrid work schedule which will allow you a healthy work/life balance.

You will find competitive compensation and robust benefits including multiple health insurance options with low premiums and a $0-premium base plan; company paid LTD/STD and life insurances; profit sharing and a 401(k) with a match; tuition reimbursement; license and professional reimbursement.

You will enjoy other unique benefits for you and your family like paid parental leave; annual family and corporate outings; wellness events; first time home buyer program.

You will be able to give back in the community through stewardship opportunities; paid time off for volunteering; annual drives for local non-for-profits and STEM partnerships with schools and student organizations.

You will have fun with your friends at work through various company events like family zoo days, happy hours, our annual softball game, monthly office events like National Pie Day (3.14), potlucks or showing your support for your favorite Chicago baseball team!

The pay range for this position is $25 to $29 per hour. Final compensation is dependent on multiple factors including years of experience, any applicable licensure and/or certifications, and internal pay structures. Information related to benefits offered to employees can be found at https://www.reltd.com/careers