Workplace Experience Coordinator

We are looking for a Workplace Experience Coordinator to support daily front-of-house operations at a secure client site in Louisville, Tennessee. This Contract position is ideal for someone who enjoys creating a welcoming environment while maintaining strong site security and smooth workplace services. The role combines reception support, visitor coordination, and onsite hospitality tasks to help employees and guests have an organized and welcoming experience.

Responsibilities:

• Manage the front desk by greeting visitors, answering incoming calls, and directing inquiries to the appropriate contacts.
• Monitor site entry procedures and help ensure guests and vendors follow established access guidelines within authorized areas only.
• Provide day-to-day pantry support by keeping shared spaces stocked, orderly, and ready for use.
• Prepare meeting areas before scheduled events and restore rooms afterward so spaces remain presentable and functional.
• Coordinate catering setup and cleanup for onsite meetings and workplace events.
• Support workplace operations at a smaller, security-conscious delivery center with consistent attention to detail and service standards.
• Respond to general administrative and reception needs to help maintain efficient daily site coverage.
• Previous experience in reception, front desk coordination, or workplace support roles.
• Ability to manage a multi-line phone system and handle inbound calls effectively.
• Comfortable working in an environment with strict access control and visitor management procedures.
• Strong communication skills with a detail-oriented and customer-focused approach.
• Ability to organize tasks effectively and manage several responsibilities throughout the day.
• Dependable attendance and the ability to support a Monday through Friday onsite schedule.
• Experience assisting with meeting room readiness, hospitality support, or similar office services is preferred.