Workplace Coordinator

We are looking for a Workplace Coordinator to support daily workplace operations for a real estate development environment in New York, New York. This Contract position is ideal for someone who can keep schedules organized, respond to incoming calls with professionalism, and help maintain smooth coordination across teams. The role requires strong follow-through, sound judgment, and the ability to manage administrative and payroll-related tasks in a fast-paced setting.

Responsibilities:

• Coordinate daily workplace activities by organizing calendars, arranging schedules, and keeping teams informed of timing changes and priorities.
• Manage dispatch-related requests and direct work or service needs to the appropriate contacts to ensure timely response and completion.
• Handle inbound phone calls professionally, provide accurate information, and route inquiries to the correct team members when needed.
• Support payroll administration by processing full-cycle payroll tasks with accuracy, timeliness, and attention to detail.
• Assist with office leadership support by helping track tasks, preparing routine updates, and maintaining organized administrative workflows.
• Monitor ongoing operational needs, follow up on open items, and help resolve day-to-day coordination issues efficiently.
• Maintain clear records and documentation related to scheduling, payroll activities, and workplace communications.
• Experience in workplace coordination, office operations, or a similar administrative support role.
• Demonstrated ability to manage dispatching activities and coordinate multiple schedules at the same time.
• Working knowledge of full-cycle payroll processes and strong attention to confidential information.
• Strong verbal communication skills with experience handling inbound calls in a detail-focused setting.
• Ability to stay organized, prioritize competing tasks, and follow through in a fast-moving environment.
• Proficiency with standard office software and general administrative systems.
• Comfortable supporting team leads or leadership with coordination and operational tasks.