Workplace Coordinator

We are looking for a Workplace Coordinator to support daily office operations and help create an organized, responsive work environment in New York City . This Long-term Contract position is ideal for someone who can balance administrative coordination, employee support, and time-sensitive operational tasks with professionalism and attention to detail. The role will involve managing schedules, handling incoming communications, supporting payroll activities, and helping keep workplace services running smoothly.

Responsibilities:

• Oversee day-to-day workplace coordination to ensure office activities and support services operate efficiently.
• Manage dispatch-related tasks by routing requests, tracking assignments, and following up to confirm timely completion.
• Organize calendars and scheduling needs for meetings, workplace activities, and operational priorities.
• Provide front-line support by answering inbound calls, responding to inquiries, and directing requests to the appropriate contacts.
• Assist with full-cycle payroll administration, including collecting necessary information, reviewing records, and supporting timely processing.
• Take ownership of administrative and leadership support duties that help maintain structure, communication, and accountability across workplace operations.
• Maintain accurate records, update operational documentation, and help ensure office procedures are followed consistently.
• Experience in workplace coordination, office administration, or a similar operational support role.
• Working knowledge of dispatching and the ability to manage multiple service or support requests at once.
• Strong scheduling and calendar coordination skills with excellent attention to detail.
• Familiarity with full-cycle payroll processes and handling confidential employee information responsibly.
• Detail-oriented phone communication skills with experience managing inbound calls and internal or external inquiries.
• Ability to prioritize tasks, stay organized, and work effectively in a fast-paced environment.
• Strong communication skills and a dependable, service-oriented approach to workplace support.