Workplace Coordinator

We are looking for a Workplace Coordinator to support a well-run, welcoming office environment in San Francisco, California. This is a Contract position focused on coordinating daily workplace services, maintaining facility readiness, and helping create a positive employee experience. The ideal candidate is organized, proactive, and comfortable balancing operational tasks, vendor coordination, and on-site event support.

Responsibilities:

• Perform routine opening inspections each morning to confirm shared spaces are orderly, operational, and safe for employees and visitors.
• Coordinate core workplace services, including mail distribution, incoming deliveries, refreshments, supply inventory, and cleaning support.
• Partner with property management and external service providers to arrange building access, resolve maintenance issues, and address facility-related needs.
• Assist with planning and delivering on-site programs and events in collaboration with workplace, marketing, and cross-functional partners.
• Support workspace changes and office reconfigurations by helping organize moves, additions, and updates with minimal disruption to staff.
• Serve in workplace safety support duties, including emergency response participation and required first aid readiness.
• Monitor vendor performance and follow up as needed to ensure janitorial, porter, and food service standards are consistently met.
• Lead employee engagement activities such as social gatherings and workplace experience initiatives that strengthen office culture.
• Create and maintain clear operating procedures, reference materials, and training documents to improve consistency and team effectiveness.
• Provide backup coverage for workplace leadership when needed to help maintain smooth day-to-day operations.
• Experience supporting office, facilities, or workplace operations in a fast-paced, detail-focused setting.
• Ability to manage multiple priorities at once while maintaining strong attention to detail and follow-through.
• Comfortable coordinating schedules, handling service requests, and working with vendors or building contacts.
• Strong communication skills, including professionalism when responding to inbound questions from employees and partners.
• Capable of working independently while also collaborating closely with cross-functional teams on events and office initiatives.
• Familiarity with dispatching or directing service-related tasks is preferred.
• Demonstrated leadership presence and sound judgment in handling workplace issues and day-to-day coordination.