Workflow Coordinator

We are looking for an experienced Workflow Coordinator to support daily front-of-house operations in a detail-oriented office setting. This is a Long-term Contract position that combines reception coverage with meeting and office support in a client-facing environment where service quality and attention to detail matter. The person in this role will help create a welcoming experience for visitors and employees while partnering closely with office leadership and adapting to evolving day-to-day needs.

Responsibilities:

• Welcome visitors and employees at the front desk, answer a multi-line phone system, and ensure a welcoming first impression at all times.
• Prepare conference rooms for meetings by arranging materials, checking room readiness, and coordinating setup details before guests arrive.
• Support meeting logistics by organizing supplies, placing refreshments or catered items, and confirming spaces are presentation-ready.
• Assist with document handling tasks such as scanning, printing, and related copy support using common office equipment.
• Monitor shared office areas and help maintain a high-service workplace experience without performing facilities or furniture-moving duties.
• Work closely with the Office Administrator to learn local procedures, strengthen service delivery, and provide dependable day-to-day support.
• Adjust to occasional early-morning meeting or deposition setup needs with advance notice, while maintaining regular Monday through Friday coverage.
• Contribute to a flexible support model as office needs develop, including receiving remote direction and training from management when needed.
• Prior experience in a receptionist, front desk, or similar client-facing office support role is preferred.
• Strong customer service skills and confidence interacting with visitors and internal teams in a corporate setting.
• Ability to work effectively in an office environment that emphasizes high-touch service and attention to presentation.
• Basic familiarity with office technology, including printers, scanners, and multifunction devices; experience with Xerox or HP equipment is a plus.
• Comfortable handling document scanning, mailroom-related support, and general administrative coordination.
• Strong communication, organization, and time-management skills with the ability to manage multiple priorities calmly.
• Dependable attendance and willingness to follow a business casual dress standard appropriate for the workplace.