Timekeeping & Accounts Payable Coordinator

Timekeeping & Accounts Payable Coordinator to support its Human Resources department. This position plays a key role in ensuring accurate payroll-related timekeeping records, timesheet allocations, and accounts payable processing. The ideal candidate is organized, highly accurate, comfortable working with deadlines, and experienced handling confidential employee and financial information.

Key Responsibilities

• Review, audit, and process employee timesheets for accuracy and completeness.
• Allocate timesheet hours to the appropriate departments, programs, grants, and cost centers.
• Research and resolve timekeeping discrepancies, missing punches, and payroll-related issues.
• Assist with payroll preparation by ensuring timesheet data is accurate and submitted on schedule.
• Process accounts payable invoices and ensure proper coding and approvals are obtained.
• Match invoices, purchase orders, and supporting documentation for payment processing.
• Maintain organized electronic and hard-copy records for payroll and accounts payable transactions.
• Communicate with managers and employees regarding timesheet corrections and approvals.
• Support month-end reporting and reconciliation activities.
• Ensure compliance with internal procedures, funding requirements, and organizational policies.
• Handle highly confidential employee and financial information with discretion.
• Provide additional administrative support to the HR team as needed.
• 2+ years of experience in timekeeping, payroll support, accounts payable, HR administration, or related office operations.
• Strong attention to detail and accuracy.
• Experience reviewing and allocating timesheet data.
• Knowledge of payroll and accounts payable processes.
• Proficient in Microsoft Excel, Outlook, and data entry systems.
• Ability to prioritize multiple deadlines in a fast-paced environment.
• Strong communication and problem-solving skills.