Time & Billing Clerk

Legal Billing Specialist

An established law firm is seeking an experienced eBilling Specialist to join its busy legal billing and finance Department. This position works closely with attorneys, billing professionals, and clients to manage electronic invoice submissions, ensure compliance with client billing guidelines, and resolve billing discrepancies. The ideal candidate has prior legal eBilling experience, strong attention to detail, and the ability to manage multiple priorities in a fast-paced professional environment.

Key Responsibilities

Manage electronic invoice submissions through eBilling Hub and various client-specific billing platforms. Review time and expense entries to ensure compliance with client billing guidelines and eBilling requirements. Identify, research, and resolve invoice rejections, reductions, and submission errors; coordinate appeals and corrections as needed. Prepare, edit, and transmit LEDES invoices, including manual adjustments, narrative edits, and rate changes. Coordinate with attorneys and legal support staff to establish new matters, billing profiles, task codes, and client billing requirements. Manage timekeeper rate submissions, approvals, and annual rate updates. Maintain client and timekeeper information, user access, and billing profiles within eBilling systems. Communicate with clients and eBilling vendors to troubleshoot issues and ensure timely invoice processing. Assist with client budgets, accruals, status reports, and other billing-related projects. Identify opportunities to improve eBilling processes, procedures, and efficiency.

Qualifications

Prior legal eBilling experience is required. Experience with 3E, eBillingHub, and/or similar platforms strongly preferred. Familiarity with electronic billing systems such as Legal Tracker, Collaborati, Passport, and TyMetrix360. Understanding of law firm billing procedures, LEDES formats, and client billing guidelines. Excellent communication and customer service skills with the ability to work effectively with attorneys, clients, and colleagues. The firm offers a competitive pay and a comprehensive benefits package including medical, dental, vision, 401(k) with employer match, profit sharing, and paid time off. If you are qualified for this position, please email your resume to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!

• At least 5 years of experience in legal eBilling or law firm billing operations.
• Demonstrated experience working with platforms such as 3E, eBillingHub, or comparable billing systems.
• Familiarity with electronic invoicing tools including Legal Tracker, Collaborati, Passport, and TyMetrix360.
• Strong understanding of law firm billing practices, invoice formats, and client billing compliance requirements.
• Ability to review billing details carefully, identify errors, and resolve issues with a high degree of accuracy.
• Effective written and verbal communication skills for working with attorneys, clients, vendors, and internal billing teams.
• Proficiency with computerized billing processes and the preparation of billing statements, collections support, and related billing functions.