Temporary Administrative Assistant

Robert Half is looking for a dependable and highly organized Temporary Administrative Assistant to provide additional support to a busy office team in Oceanside. This opportunity is ideal for someone who has a solid administrative background, enjoys keeping daily operations organized, and can step into an established environment with minimal training. The individual in this role will assist with a variety of clerical and administrative functions, helping ensure deadlines are met, records remain accurate, and department operations continue running smoothly throughout the assignment. The ideal candidate is adaptable, resourceful, and comfortable balancing multiple requests in a fast-paced office environment.

Key Responsibilities:

• Provide general administrative and clerical support to department leadership and office personnel.
• Prepare, edit, and format correspondence, reports, spreadsheets, and internal documents.
• Manage incoming calls, emails, and general inquiries while directing requests appropriately.
• Maintain electronic and physical filing systems, ensuring documents are organized and accessible.
• Assist with data entry, database updates, and document processing.
• Coordinate meetings, appointments, calendars, and conference room reservations.
• Monitor office supplies and assist with ordering and inventory tracking.
• Process incoming and outgoing mail, packages, and other office correspondence.
• Assist with scanning, copying, proofreading, and maintaining confidential records.
• Provide additional administrative support and assist with special projects as business needs arise.
• 3+ years of experience in an administrative, clerical, or general office support position.
• Strong working knowledge of Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Comfortable navigating office software, databases, and electronic filing systems.
• Excellent written and verbal communication skills.
• Strong organizational skills and the ability to manage competing priorities.
• High attention to detail and the ability to work independently.
• Adaptable, dependable, and comfortable stepping into a temporary assignment with changing daily needs.