Staff Accountant

We are looking for a detail-oriented Staff Accountant to support daily accounting operations and help maintain accurate financial records for the organization in St. Paul, Minnesota. This role is responsible for overseeing core receivables, payables, cash activity, and reconciliations while contributing to monthly and annual close activities. The ideal candidate will bring strong technical accounting knowledge, sound judgment, and the ability to manage multiple priorities in a deadline-driven environment.

Responsibilities:

• Manage day-to-day accounts receivable, accounts payable, and cash activity, ensuring transactions are recorded accurately and completed within required timelines.
• Prepare customer invoices for project-based work, track collection status, and coordinate with project stakeholders to align billing with payment milestones.
• Review incoming and outgoing cash activity, follow established collection practices, and help maintain visibility into short-term cash movement.
• Complete daily and monthly bank reconciliations, along with reconciliations for receivables, payables, and deposits during the close process.
• Process weekly payment runs for vendors and other approved disbursements, verifying supporting documentation and payment accuracy.
• Compile receivables and payables data for weekly cash flow reporting and provide timely updates on outstanding balances.
• Produce month-end reporting related to backlog, billings, and assigned balance sheet accounts, ensuring supporting schedules are complete.
• Record and reconcile intercompany transactions across multiple entities to maintain consistent financial reporting.
• Assist with internal and external audit requests by organizing supporting documents, preparing workpapers, and responding to follow-up questions.
• Support month-end and year-end close activities, maintain general ledger accounts, and contribute to financial statement and management reporting preparation.
• Experience in staff accounting with hands-on responsibility for accounts payable, accounts receivable, and general ledger activity.
• Strong knowledge of account reconciliations, including bank reconciliations and balance sheet reconciliations.
• Ability to prepare journal entries and support month-end and year-end closing processes with accuracy and consistency.
• Familiarity with high-volume invoicing, collections follow-up, and vendor payment processing.
• Working knowledge of sales tax and corporate tax concepts, including exposure to corporate tax return support.
• Proficiency in maintaining organized financial records and analyzing discrepancies across multiple accounts or entities.
• Strong attention to detail, time management skills, and the ability to handle competing deadlines in a fast-paced environment.