Sr. Executive Assistant

We are looking for an experienced Sr. Executive Assistant to support senior leaders while helping maintain an organized and efficient office environment in Houston, Texas. This Long-term Contract position is ideal for someone who can balance executive support, office coordination, and event planning in a fast-moving setting. The role also offers an opportunity to contribute to branding-related projects, including presentation support, vendor coordination, and management of promotional materials. Success in this position requires sound judgment, strong follow-through, and the ability to keep multiple priorities moving smoothly.

Responsibilities:

• Manage complex calendars, coordinate meetings, and ensure leaders are prepared with the materials and logistics needed for each engagement.
• Arrange business travel for executives and senior leadership, including flights, lodging, ground transportation, and itinerary details.
• Prepare and reconcile expense documentation while maintaining accuracy and timely submission of reports.
• Oversee daily office operations by monitoring supplies, organizing shared spaces, and ensuring conference rooms and kitchen areas are ready for use.
• Plan internal events, offsite meetings, and roadshows, handling scheduling, logistics, and vendor communication from start to finish.
• Support branding and promotional initiatives by coordinating signage, managing company merchandise inventory, and partnering with vendors on related needs.
• Create or enhance presentations and other executive-facing materials with an effective, visually strong approach.
• Track action items and deadlines across multiple assignments, helping leadership stay organized and aligned on priorities.
• Proven experience providing executive-level administrative support in a fast-paced, detail-focused environment.
• Strong background in calendar management, meeting coordination, and travel planning for senior stakeholders.
• Ability to manage office operations such as supply inventory, workspace readiness, and vendor coordination.
• Experience handling expense reports and maintaining accurate administrative records.
• Comfortable supporting events, offsites, or roadshows with strong organizational and follow-up skills.
• Demonstrated ability to work independently, manage competing priorities, and maintain composure under pressure.
• Proficiency in developing high-quality presentations and materials with an eye for detail and visual quality.
• Prior exposure to marketing-related coordination, promotional merchandise, or rebranding support is preferred.