Sr. Executive Assistant

Immediate interviews available! Our client, a remote first company, is hiring their next Executive Assistant! The client believes in supporting staff for growth and the role provides some opportunities to travel. Apply today!

We are looking for an accomplished Sr. Executive Assistant to provide high-level support to an executive leadership team (C-Level & VP). This contract or contract-to-permanent opportunity is ideal for a resourceful, detail-oriented individual who can stay ahead of priorities, manage sensitive matters with discretion, and help senior leaders operate efficiently in a fast-paced environment. The role requires strong judgment, effective communication, and the ability to coordinate complex schedules, travel, meetings, and executive-level deliverables with minimal oversight.

Responsibilities:

• Provide high-level administrative support to senior leadership by anticipating needs, solving problems proactively, and ensuring priorities remain on track.
• Manage complex and fast-paced calendars, coordinating internal and external meetings while balancing competing priorities across multiple schedules and time zones.
• Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and detailed itineraries.
• Prepare meeting materials, agendas, and supporting documentation; capture key takeaways and help drive follow-up actions to completion.
• Support recurring leadership meetings and cross-functional initiatives, ensuring effective communication and coordination across teams.
• Process expense reports, track reimbursements, manage purchasing requests, and assist with administrative budget activities.
• Handle sensitive and confidential information with professionalism and discretion.
• Plan and execute team events, leadership offsites, and other company-sponsored meetings from logistics through on-site support.
• Serve as a liaison between senior leaders and internal or external stakeholders, helping facilitate communication and maintain strong working relationships.
• Identify opportunities to improve processes, workflows, and administrative operations through technology and best practices, including AI-enabled tools where appropriate.
• Contribute to special projects and organizational initiatives in support of business objectives and operational efficiency.
• 10+ years of experience in executive support, administration, operations coordination, or a related professional support role.
• Proven ability to support multiple senior leaders simultaneously within a fast-paced and evolving business environment.
• Strong organizational, project management, and prioritization skills with the ability to work independently and exercise sound judgment.
• Advanced proficiency with Microsoft Office Suite, virtual collaboration platforms, and other business productivity tools.
• Excellent written and verbal communication skills, with the ability to interact professionally across all levels of an organization.
• Demonstrated ability to manage competing deadlines, shifting priorities, and time-sensitive requests with accuracy and attention to detail.
• High level of professionalism, discretion, and confidentiality when handling sensitive information.
• Experience supporting geographically dispersed teams and collaborating across multiple departments and stakeholders.
• Strong problem-solving skills with a proactive, resourceful approach to managing administrative and operational challenges.
• Comfortable learning and leveraging new technologies, systems, and process improvement tools to enhance efficiency.