Sr. Administrative Assistant

We are looking for an experienced Sr. Administrative Assistant to support daily operations for a hospitality-focused organization in Ann Arbor, Michigan. This Contract position calls for someone who can keep schedules organized, maintain clear communication, and handle administrative details with sound judgment and discretion. The ideal candidate is proactive, dependable, and comfortable managing competing priorities in a fast-paced office environment.

Responsibilities:

• Oversee a complex calendar and inbox, arranging appointments strategically, protecting priority time, and directing messages to the appropriate contacts.
• Organize meetings from start to finish, including scheduling, logistics, conference coordination, and preparation of supporting materials.
• Manage travel planning and related administrative details, ensuring itineraries and arrangements are accurate and well coordinated.
• Prepare, edit, and format correspondence, reports, and internal documents with strong attention to clarity and presentation.
• Act as a dependable point of contact between leadership, team members, and clients by relaying updates and tracking open items to completion.
• Provide day-to-day support to the client service team as needs shift, helping maintain smooth workflow across the office.
• Process routine administrative tasks such as scanning, filing, and maintaining organized records for easy access and compliance.
• Help maintain a detail-focused, orderly, and welcoming office environment for staff and visitors.
• Assist with expense-related documentation and other general office support duties as assigned.
• At least 2 years of experience in executive support, administrative coordination, client service, or a related office support position.
• Demonstrated ability to manage calendars, inboxes, meetings, and travel arrangements with minimal supervision.
• Strong written communication skills, including drafting, proofreading, and formatting clear business documents.
• Proven ability to handle confidential information with discretion, maturity, and sound judgment.
• Comfortable taking initiative, prioritizing tasks independently, and following through without close oversight.
• Proficiency with standard office tools used for scheduling, correspondence, conference calls, and document handling.
• Experience supporting senior leadership, business owners, or individuals in service-based environments is preferred.
• Ability to maintain an organized office setting while managing multiple administrative demands effectively.