Sr. Administrative Assistant

We are seeking an experienced, highly organized, and proactive Senior Administrative Assistant to provide high-level administrative support to leadership and ensure the smooth operation of daily business activities within a real estate organization. This individual will play a key role in managing complex schedules, coordinating meetings, preparing correspondence, and supporting special projects while serving as a trusted resource to executives and internal teams. The ideal candidate is detail-oriented, resourceful, and capable of anticipating needs, managing competing priorities, and handling confidential information with discretion. Strong communication skills, sound judgment, and the ability to work independently in a fast-paced environment are essential.

Key Responsibilities

• Provide comprehensive administrative support to senior leadership and executive-level team members.
• Manage complex calendars, coordinate meetings, schedule appointments, and resolve scheduling conflicts.
• Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
• Prepare, proofread, and format correspondence, reports, presentations, meeting agendas, and other business documents.
• Coordinate internal and external meetings, including conference room reservations, materials preparation, and follow-up communications.
• Serve as a primary point of contact for internal departments, clients, vendors, and other external stakeholders.
• Handle confidential and sensitive business information with professionalism and discretion.
• Track deadlines, follow up on outstanding action items, and help ensure projects and priorities stay on schedule.
• Assist with expense reports, invoice processing, purchase orders, and budget tracking as needed.
• Maintain organized electronic and physical filing systems, records, and documentation.
• Support special projects, research, event coordination, and departmental initiatives.
• Identify opportunities to improve administrative processes, office efficiency, and team coordination.
• Assist with onboarding logistics, office management, and other operational needs as required.

Qualifications

• 3+ years of administrative support experience, preferably supporting senior executives or leadership teams.
• Demonstrated experience managing complex calendars, coordinating meetings, and arranging travel.
• Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Exceptional organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities, anticipate needs, and meet tight deadlines.
• Strong problem-solving skills, initiative, and sound professional judgment.
• Experience preparing executive-level presentations, reports, and correspondence.
• Ability to handle confidential information with discretion and maintain professionalism.
• Strong interpersonal skills and the ability to collaborate across departments and organizational levels.
• Experience with expense management, project coordination, and office administration preferred.