Sr. Administrative Assistant

We are looking for an experienced Sr. Administrative Assistant to support daily office operations in downtown Memphis, Tennessee. This contract-to-permanent opportunity is ideal for someone who thrives in a detail-oriented front-office setting and can keep schedules, meetings, and administrative tasks running smoothly. The person in this role will provide high-level coordination for leadership while creating a welcoming and organized office environment.

Responsibilities:

• Oversee complex calendar scheduling in Outlook, ensuring appointments, meetings, and time-sensitive commitments are organized accurately.
• Prepare and submit expense documentation with close attention to detail and timely follow-through.
• Coordinate meeting logistics, including room arrangements, materials preparation, and conference call support.
• Serve as the first point of contact at the front desk, greeting visitors and maintaining a welcoming office presence.
• Manage office supply inventory and place orders to keep the workplace stocked and operating efficiently.
• Assist with travel planning and related administrative coordination as needed for leadership or team members.
• Create, edit, and format business documents, presentations, and spreadsheets using Microsoft Word, PowerPoint, and Excel.
• Communicate clearly and effectively with executives, staff, and external contacts to support daily business operations.
• Prior experience in an administrative support or senior administrative assistant role within a detail-focused office environment.
• Working knowledge of Microsoft Outlook, Word, PowerPoint, and Excel for daily administrative tasks.
• Strong ability to manage calendars, coordinate schedules, and organize meetings with accuracy.
• Experience handling expense reports, office coordination, and general administrative workflows.
• Strong verbal and written communication skills with a customer-service-oriented approach.
• Comfortable working onsite Monday through Friday in a front-desk and office support capacity.
• Ability to manage multiple priorities while maintaining discretion, organization, and attention to detail.