Sr. Administrative Assistant

We are looking for a detail-oriented Sr. Administrative Assistant to support daily office operations for a services organization. This is a contract position with the potential to transition into a longer-term opportunity for someone who enjoys staying organized, managing documentation, and keeping communication moving efficiently across the business. The ideal candidate brings prior administrative support experience and is comfortable handling schedules, proposals, and high-volume paperwork in an on-site environment.

Responsibilities:

• Coordinate and maintain calendars, meetings, and conference calls to ensure leaders and team members stay aligned on priorities.
• Prepare, organize, and track proposals, forms, and other business documents with a high level of accuracy and timeliness.
• Monitor the flow of paperwork across the office and follow up as needed to keep records current and complete.
• Communicate professionally with internal teams, clients, and external contacts to support day-to-day administrative needs.
• Assist with document handling related to import and export processes, ensuring materials are complete and properly filed.
• Provide on-site administrative support for routine office activities and help maintain smooth daily operations.
• Partner closely with department leadership on reporting, correspondence, and other clerical tasks as business needs evolve.
• Support the use of office systems and related recordkeeping tools, including Sage 100 when applicable.
• Prior experience in an Administrative Assistant or Senior Administrative Assistant role.
• Strong calendar management skills, including scheduling meetings and coordinating conference calls.
• Proven ability to manage large volumes of paperwork while maintaining close attention to detail.
• Comfortable creating, organizing, and tracking proposals and other business documents.
• Clear and effective written and verbal communication skills.
• Experience supporting an on-site office environment and handling multiple priorities effectively.
• Familiarity with import/export documentation is preferred.
• Experience with Sage 100 is a plus.