Sr Admin Asst/24/ADM062

We are looking for a detail-oriented administrative specialist to support audit preparation activities for a health insurance organization in Minnesota. This contract position focuses on assembling, reviewing, and organizing clinical and member documentation so audit materials are complete, accurate, and ready for timely submission. The person in this role will work closely with leadership and program staff while managing sensitive records with a high level of confidentiality and precision.

Responsibilities:

• Gather required records from multiple databases and document platforms according to audit lists, review periods, and established guidelines.
• Examine collected materials to confirm they are complete, accurate, and aligned to each member file or audit element.
• Sort and label documentation using approved naming standards so files are easy for internal teams and auditors to locate.
• Prepare separate document sets for each case, ensuring unrelated information is excluded and each file contains only the correct supporting records.
• Assemble complete audit packets in the proper order to create clear, easy-to-review files for submission.
• Add clear bookmarks and section markers within electronic files so reviewers can quickly move between documents.
• Conduct final quality reviews to verify readability, page sequence, dates, member details, file names, and overall completeness.
• Monitor missing or pending items and communicate gaps to the appropriate team members to help resolve issues before deadlines.
• Maintain organized electronic folders and tracking logs so completed audit materials can be retrieved throughout the review process.
• Meet productivity targets and audit timelines while safeguarding confidential health information at all stages of document handling.
• Experience in administrative support, clinical administration, audit coordination, or document management within a healthcare or regulated environment.
• Strong working knowledge of Microsoft Office, including Excel, Word, and Outlook.
• Ability to manage large volumes of documentation with exceptional accuracy and attention to detail.
• Familiarity with audit preparation, compliance review, records validation, or quality-check processes.
• Understanding of medical records handling and confidentiality standards, including HIPAA-related practices.
• Effective written and verbal communication skills for coordinating with directors, program managers, and internal teams.
• Strong organizational and time-management skills with the ability to prioritize work and meet firm deadlines.
• Comfort working across multiple systems and databases to retrieve, review, and compile information.