Small Market Sales Assistant

We are looking for a Small Market Sales Assistant to provide administrative and coordination support for a high-performing sales team. This long-term contract position is ideal for someone who enjoys keeping processes organized, communicating with multiple stakeholders, and managing deadlines in a fast-paced environment. The role supports sales leadership and representatives through reporting, correspondence, document preparation, and workflow tracking using common business applications.

Responsibilities:

• Coordinate sales submission activities and keep deliverables moving on schedule by working closely with sales representatives, leadership, clients, and referral partners.
• Prepare, format, and distribute correspondence and sales-related documents using Outlook, word processing tools, and spreadsheet applications.
• Maintain accurate activity records in CRM and related business systems to support visibility into sales progress and follow-up actions.
• Request, gather, and organize reports and supporting materials needed for submissions, client communication, and internal review.
• Provide day-to-day administrative assistance to sales leaders and top-performing representatives based on team priorities and business needs.
• Track deadlines across multiple requests and help ensure all required materials are completed and submitted in a timely manner.
• Support document handling tasks such as scanning, photocopying, and assembling files for review, distribution, or recordkeeping.
• Must reside in the same time zone as the team being supported.
• 1-2 years of administrative experience required; experience in financial services or human capital management is strongly preferred.
• Proficiency with Microsoft Outlook, word processing software, and spreadsheet tools.
• Experience working with CRM platforms, including Salesforce or similar systems.
• Strong written communication skills with the ability to prepare clear and accurate correspondence.
• Excellent organizational skills and attention to detail when managing reports, submissions, and multiple deadlines.
• Ability to work independently, handle ad hoc tasks, and adapt to changing business priorities.