Small Market Sales Assistant

We are looking for a detail-oriented Remote Small Market Sales Assistant to support sales leadership and high-performing representatives. This Long-term Contract position focuses on coordinating administrative and sales support activities, preparing client-facing materials, and helping keep submission processes organized and on schedule. The ideal candidate is comfortable working with business applications, managing multiple priorities, and communicating effectively with internal teams and external contacts.

Responsibilities:

• Coordinate sales submission activities by tracking deadlines, organizing required documents, and helping ensure timely completion of deliverables.
• Prepare and distribute correspondence for clients, referral partners, and internal stakeholders using standard business applications.
• Maintain accurate activity records in CRM and related systems to support reporting, follow-up, and sales team visibility.
• Partner with sales representatives and leaders to gather information, compile reports, and support day-to-day administrative needs.
• Organize spreadsheets, word processing documents, and other sales materials to improve workflow efficiency and record accuracy.
• Communicate with clients and referral sources to confirm details, provide updates, and support a smooth submission process.
• Assist with document handling tasks such as scanning, photocopying, and assembling files needed for sales-related activities.
• 1-2 years of administrative support experience, preferably in financial services or the human capital management industry.
• Must reside in the same time zone as the team being supported.
• Proficiency with Microsoft Outlook and other standard business software applications.
• Experience using CRM platforms such as Salesforce to track activity and manage information.
• Strong skills in word processing, spreadsheet management, and detail-focused written correspondence.
• Ability to manage multiple tasks, stay organized, and meet deadlines in a fast-paced sales support environment.
• Strong communication skills and attention to detail when working with clients, referral sources, and internal teams.