Senior Legal Administrative Assistant

Nonprofit Legal Advocacy Organization | Supporting Abused and Neglected Children Our client, a respected nonprofit legal advocacy organization dedicated to protecting and advocating for abused and neglected children, is seeking an experienced Senior Legal Administrative Assistant to support a team of attorneys in a fast-paced, mission-driven environment.

Key Responsibilities:

• Manage complex attorney calendars, scheduling court appearances, client meetings, and internal meetings.
• Coordinate and maintain attorney Outlook calendars, ensuring efficient time management and deadline tracking.
• Participate in pre- and post-case meetings, capturing notes and assisting with follow-up action items.
• Enter, maintain, and update case information, notes, and documentation within CLIO case management software.
• Prepare, file, and track legal documents with the Arizona Superior Court and other applicable courts.
• Support attorneys with case management, document preparation, correspondence, and administrative tasks.
• Maintain organized electronic and physical case files while ensuring confidentiality and accuracy.
• Coordinate communication with clients, court personnel, opposing counsel, and community stakeholders.

Qualifications:

• 5+ years of legal administrative assistant experience, preferably supporting multiple attorneys.
• Experience with CLIO or similar legal case management systems.
• Strong knowledge of legal filing procedures, including Superior Court filings and court deadlines.
• Advanced proficiency with Microsoft Outlook, Word, and other Microsoft Office applications.
• Exceptional organizational skills with the ability to manage competing priorities and deadlines.
• Strong attention to detail, professionalism, and communication skills.
• Experience working in family law, child advocacy, nonprofit legal services, or litigation environments is highly preferred.