Senior Administrative Assistant

Our client in the property management industry is seeking a highly organized and proactive Senior Administrative Assistant to provide advanced administrative support to leadership and assist with day-to-day office operations. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment, can manage multiple priorities, and has strong communication and coordination skills.

Key Responsibilities:

• Provide high-level administrative support to executives, property managers, and department leaders
• Manage complex calendars, schedule meetings, and coordinate appointments across multiple stakeholders
• Prepare correspondence, reports, presentations, and other business documents
• Maintain records, filing systems, contracts, and property-related documentation
• Coordinate internal meetings, prepare agendas, and track follow-up items
• Assist with vendor communication, invoice processing, and service scheduling
• Answer and route calls, emails, and inquiries in a professional and timely manner
• Support office operations, including supply management, mail distribution, and general administrative tasks
• Coordinate travel arrangements, expense reporting, and special projects as needed
• Help ensure smooth communication between property management staff, tenants, vendors, and corporate teams
• 3+ years of administrative support experience, with prior senior-level or executive support experience preferred
• Experience in property management, real estate, construction, or a related industry is a plus
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
• Strong organizational, time management, and multitasking skills
• Excellent written and verbal communication abilities
• High level of professionalism, discretion, and attention to detail
• Ability to work independently and handle sensitive information with confidentiality
• Familiarity with property management software or vendor coordination processes is a plus