Senior Administrative Assistant

We are seeking a highly organized and proactive Senior Administrative Assistant to support daily business operations with a construction organization and help keep projects, teams and office functions running smoothly. This role requires a professional who can manage multiple priorities, coordinate across departments and provide strong administrative support in a fast-paced construction environment.

Key Responsibilities:

• Provide high-level administrative support to project managers, executives and office leadership
• Manage calendars, schedule meetings and coordinate internal and external communications
• Prepare reports, correspondence, meeting notes and presentation materials
• Maintain project files, contracts, change orders, invoices and other construction-related documentation
• Assist with bid packages, permits, vendor paperwork and subcontractor documentation
• Track deadlines, monitor document flow and help ensure timely completion of administrative tasks
• Support payroll, expense reporting, purchase orders and invoice processing as needed
• Answer phones, greet visitors and serve as a point of contact for clients, vendors and subcontractors
• Order office supplies and help oversee general office operations
• Assist with special projects and process improvements to support the construction team

Qualifications:

• 3+ years of administrative experience, preferably in construction, engineering, real estate or a related industry
• Strong proficiency in Microsoft Office Suite, especially Word, Excel and Outlook
• Experience handling contracts, project documentation and multiple deadlines
• Excellent written and verbal communication skills
• Strong organizational skills and high attention to detail
• Ability to work independently and manage confidential information professionally
• High school diploma required; associate or bachelor’s degree preferred