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Robert Half

Senior Administrative Assistant

San Diego, CA, United States

$25 to $27 USD / hour

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Job details

Pay: $25 to $27 USD / hour
Apply by: Dec 11, 2026
Experience: 3+ years of administrative experience, preferably in construction, engineering, real estate or a related industry
Posting language: English
Posted: Nov 7, 2026

Original job description

We are seeking a highly organized and proactive Senior Administrative Assistant to support daily business operations with a construction organization and help keep projects, teams and office functions running smoothly. This role requires a professional who can manage multiple priorities, coordinate across departments and provide strong administrative support in a fast-paced construction environment.

Key Responsibilities:

Provide high-level administrative support to project managers, executives and office leadership
Manage calendars, schedule meetings and coordinate internal and external communications
Prepare reports, correspondence, meeting notes and presentation materials
Maintain project files, contracts, change orders, invoices and other construction-related documentation
Assist with bid packages, permits, vendor paperwork and subcontractor documentation
Track deadlines, monitor document flow and help ensure timely completion of administrative tasks
Support payroll, expense reporting, purchase orders and invoice processing as needed
Answer phones, greet visitors and serve as a point of contact for clients, vendors and subcontractors
Order office supplies and help oversee general office operations
Assist with special projects and process improvements to support the construction team

Qualifications:

3+ years of administrative experience, preferably in construction, engineering, real estate or a related industry
Strong proficiency in Microsoft Office Suite, especially Word, Excel and Outlook
Experience handling contracts, project documentation and multiple deadlines
Excellent written and verbal communication skills
Strong organizational skills and high attention to detail
Ability to work independently and manage confidential information professionally
High school diploma required; associate or bachelor’s degree preferred

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More about this job

Skills

Administrative support
Leadership
Fix meetings
Documentation
Payroll
Reporting
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Communication skills
Organizational skills
Attention to detail
Work independently

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