Senior Accounts Payable Specialist

A well-established Fresno-area company is seeking a Senior Accounts Payable Specialist to join their team on a permanent basis. The Senior Accounts Payable Specialist will be responsible for the full-cycle accounts payable process, including high-volume invoice processing, vendor management, payment administration, account reconciliations, and maintaining accurate financial records.

The ideal candidate will have experience processing approximately a minimum of 50 invoices per day, possess strong attention to detail, and demonstrate a thorough understanding of accounts payable best practices, including three-way matching, coding, batch processing, and vendor relations.

RESPONSIBILITIES:

• Process high-volume accounts payable transactions, averaging 50+ invoices daily.
• Perform full-cycle A/P functions from invoice receipt through payment processing.
• Review, verify, and enter invoices accurately into the accounting system.
• Match invoices, purchase orders, and receiving documentation utilizing three-way matching procedures.
• Code invoices to appropriate general ledger accounts and cost centers.
• Process weekly check runs, ACH payments, wire transfers, and credit card transactions.
• Research and resolve invoice discrepancies, payment issues, and vendor inquiries.
• Establish and maintain positive vendor relationships.
• Manage vendor files, including W-9 collection and account maintenance.
• Prepare and process annual 1099 reporting.
• Review and process credit memos and debit memos.
• Reconcile vendor statements and investigate outstanding balances.
• Assist with month-end closing activities and AP accruals.
• Ensure compliance with company policies and internal controls.
• Maintain organized electronic and physical accounts payable records.

QUALIFICATIONS:

• High school diploma or GED required.
• 3+ years of total accounts payable experience with recent full cycle responsibilities.
• Experience processing 50+ invoices/ day.
• Strong knowledge of full-cycle A/P procedures.
• Experience with three-way matching, invoice coding, batch processing, and vendor reconciliations.
• Experience preparing and maintaining 1099 documentation.
• Proficiency with ERP systems and accounting software.
• Basic Microsoft Excel skills.
• Strong organizational skills and attention to detail.