Receptionist

We are looking for an experienced and dependable Receptionist to support daily front desk operations for a Contract position in New York. This role serves as the first point of contact for visitors and helps create a welcoming office environment. The ideal candidate will balance guest services, communication support, scheduling coordination, and administrative assistance while maintaining strong attention to detail.

Responsibilities:

• Welcome guests and provide a courteous, welcoming experience from arrival through departure.
• Manage visitor check-in procedures, issue badges, and alert staff members when their guests arrive.
• Keep the front desk and reception area organized, clean, and ready for visitors throughout the day.
• Respond to general questions and guide visitors, callers, and vendors to the appropriate contacts or departments.
• Handle incoming messages, mail, and packages efficiently, maintaining accurate tracking records as needed.
• Coordinate meeting room bookings, appointments, and related scheduling needs for internal teams.
• Support the setup of conference calls and virtual meetings and communicate schedule details to attendees.
• Provide administrative assistance such as data entry and other routine office support tasks.
• Assist with office coordination activities that help ensure smooth day-to-day reception and administrative operations.
• Previous experience in a receptionist, front desk, or administrative support role.
• Strong verbal and written communication skills with a detail-oriented and approachable demeanor.
• Ability to manage multiple priorities while maintaining accuracy and responsiveness.
• Proficiency with basic office software, email, and scheduling tools.
• Comfortable handling visitor interactions, phone communication, and general office coordination.
• Strong organizational skills and attention to detail in a busy workplace.
• Experience working in construction, real estate, or property-related environments is a plus.